Career Development Officer

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our ten JobConnections Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career. Nature and ScopeThe Career Development Officer serves a primary role in supporting the goals and outcomes of JobSeries programs within the JobConnections department. As an employee of SIIT, you will positively promote and create an environment that demonstrates SIIT's vision, mission and mandate.General AccountabilityThe Career Development Officer works closely with the Coordinator, Career Services in carrying out JobSeries program activities. The Career Development Officer is also responsible for providing services for clients and facilitators. Work is logistic in nature and requires collaboration and interaction with external stakeholders. The Career Development Officer will be responsible for a variety of program support functions in order to maintain and enhance the delivery of JobSeries throughout the province. This position will ensure the smooth, organized and efficient operation and maintenance of JobSeries Programs. It involves data collection, reporting, and analysis of programs, as well as, facilitation and promotion of career services programs. This position provides additional support as required. The range of accountabilities for this role include, but are not limited to:Administration & Organization Assist in client applications including ensuring accuracy, privacy and staying current on client informationMaintain the client data for enrolment and registrationsSet up, maintain and monitor client attendance filePurchase and manage curriculum materialsAssist in ensuring classroom resources are in placeAssist in procurement of resources, including capital assetsProvide curriculum, materials and resources to supplement, expand or replace existing program componentsProvide guidance and support to facilitators in curriculum, resources, and appropriate facilitation methodsAssist with the development, planning, coordination and implementation of seminars, conferences or workshopsTrack, analyze and follow up on client attendance records and progressManage administrative aspects in JobSeries programs, including course management (i.e. additional training), and course logisticsMaintain and monitor program including client progressEnsure that program space is appropriately and equitably usedOrder and maintain appropriate supplies for program operations, as well as any inventory requiredPlan and execute special events in relation to programsPlan activities and initiatives to assist in the development of client engagement with the programs Instruction and Client Focus Prepare, organize and deliver Facilitator orientationsPrepare lesson plans and appropriate delivery methods planning documents for course deliverySelect, design, update and create course related materials including client assessment recordsMaintain program equipment, classroom facilities and materials to ensure a safe and organized work environmentIncorporate current technology advancements within instruction and administrationUse appropriate methods of evaluating and recording client progressMake recommendations to modify course objectives, course outlines, curriculum and evaluation proceduresSeek professional development opportunities to keep current and relevant in related teaching areas, educational standards, employment and industry trends, including best practices Reporting & Compliance Collect and analyze data; create in-depth qualitative and quantitative reportsReport any program or client issues in a timely mannerProvide program information and documentation as required for program assessmentsServe as an administrative liaison between JobSeries/SIIT programming and community stakeholdersProvide operational and analytical supportInterface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilizedReport on client attendance to funding agenciesWork with databases and spreadsheets to compile and communicate information Required Qualifications and Experience: Successful completion of a business certificate or diploma is required, but a degree is preferred, combined with at least three years of relevant and related experience in career development and facilitation. An understanding or certification of Life Skills is considered an asset. Certified in Service Best Facilitation considered an asset. Good understanding of coordination processes and procedures coupled with a proven proficiency with a variety of software programs in the Microsoft Office Suite (particularly Excel, Word, and OneDrive) and other data management software. A combination of education and experience will be considered. Knowledge of First Nations culture and organizations would be an asset. Travel is a required component of the position, therefore, a valid driver's license and a reliable vehicle are required. This position will be responsible for special projects.Required Competencies: Flexible and Adaptable, Effective Communication, Relationship Building, Results Oriented, Attention to Detail, Client Focus, Knowledge and Expertise, Initiative, Problem Solving and Decision Making