Business Operations Systems Manager with AI [384] - Remotivate

About the Company:

Weinberger Divorce & Family Law Group, LLC - is one of New Jersey’s leading family law firms, dedicated to protecting clients’ rights, children, and futures with skill and compassion. With a team of award-winning attorneys and offices across the state, the firm provides trusted guidance and tailored solutions for even the most complex family matters. Their culture is built on the “WLG Way,” a set of core values that emphasize integrity, quality, empathy, and proactive problem-solving in everything they do.

About the Role:

We are looking to hire a motivated, experienced Business Operations Systems Manager with AI to oversee and optimize HR and operations functions. The right candidate will be highly organized, detail-driven, and comfortable managing a wide variety of tasks while maintaining a servant-leadership approach. This person will thrive in a structured, fast-paced environment, and will be instrumental in ensuring operational excellence, employee engagement, and organizational clarity across the firm.

This is a full-time remote role with fixed working hours aligned to EST US time zones.

We are looking for a Business Operations Systems Manager , specifically with these requirements:

• Excellent English written and verbal communication skills.
• 5+ years of experience in Operations and HR, ideally in remote-first organizations.
• Strong background in leading HR initiatives, including onboarding, training programs, benefits administration, payroll, and compliance oversight.
• Proven track record in developing and optimizing operational procedures and firm policies.
• Strong knowledge of HRIS, financial tools, MS Office, and project management software.
• Strategic planning and proven ability to improve organizational processes.
• Strong leadership with a servant-leadership style.
• Advanced analytical skills and the ability to resolve conflicts effectively.
• Comfortable with technology like ChatGPT-like LLMs, Lindy, and Zapier.

Your responsibility will include (but not be limited to):

• Lead all strategic HR initiatives, including onboarding, training programs, benefits administration, payroll, and compliance oversight.
• Develop, manage, and optimize operational procedures and firm policies.
• Oversee budgeting processes, financial reporting, and vendor relationships.
• Craft and manage internal and external communications aligned with company values.
• Spearhead strategic projects, facilitate executive meetings, and ensure accountability.
• Manage IT systems and platforms and ensure compliance with regulatory/insurance requirements.
• Drive team member engagement and culture-building strategies.
• Strategically plan and execute recruitment processes.
• Continuously identify and implement operational improvements informed by data analytics.

Growth Opportunities/Perks:

• Ability to grow within the role and expand responsibilities.
• Supportive team culture rooted in the WLG Way.
• Sick leave included.
• Opportunity to work within a respected, established law firm with strong leadership and values.
• Remote first setup.

This Position Is Perfect For You If…

You’re very organized.

You can manage multiple priorities, maintain clarity across HR and operational tasks, and thrive in a fast-paced environment where attention to detail is critical.

You’re passionate about people and processes.

You enjoy a role where you can communicate clearly, support employees effectively, and ensure operations run smoothly. “Empathetic, proactive, and precise” should be your motto.

You embrace servant leadership.

You naturally support and empower others while driving operational excellence and contributing to a positive, values-driven culture.

Our hiring process is made up of four parts, so please be aware that you will need to dedicate time for a questionnaire, a video, and two 1-on-1 interviews.

Thank you for taking the time to consider this position. I look forward to hearing from you soon!