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Practice Manager (Legal Administrative Assistant) – Commercial Real Estate & Corporate (Victoria)
Practice Manager (Legal Administrative Assistant) – Commercial Real Estate & Corporate (Victoria)Arlyn Recruiting • Victoria, BC, Canada
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Practice Manager (Legal Administrative Assistant) – Commercial Real Estate & Corporate (Victoria)

Practice Manager (Legal Administrative Assistant) – Commercial Real Estate & Corporate (Victoria)

Arlyn Recruiting • Victoria, BC, Canada
30+ days ago
Job type
  • Full-time
Job description
Practice Manager (Legal Administrative Assistant) – Commercial Real Estate & Corporate
Location: Victoria, BC
Work Arrangement: Hybrid (in-office presence required as needed)
Salary Range: $62,000 – $78,000 + bonus + 100% employer-paid benefits

About the Opportunity
Our client, a progressive and highly respected business law firm in Victoria, is seeking a Practice Manager (Legal Administrative Assistant) to join its Commercial Real Estate and Corporate team.

This opportunity is ideal for a detail-oriented and proactive legal professional who enjoys being closely integrated into legal work, collaborating with lawyers and clients, and contributing to the continuous improvement of team processes and operations.

Key Responsibilities
Responsibilities include, but are not limited to:

Commercial Real Estate & Corporate Transaction Support
  • Draft legal documentation based on precedents and instructions, including LTSA filings, statements of adjustments, corporate resolutions, and transaction correspondence
  • Coordinate and participate in LTSA meetings where appropriate
  • Conduct searches through registries including the First Nations Land Registry and GATOR
  • Assist with commercial real estate and business transactions
  • Support routine corporate transactions with guidance from paralegals
  • Conduct due diligence searches and prepare summaries
  • Review loan instructions and assist in preparing financing documentation for mortgages and standalone financing
  • Conduct property research and preliminary review of purchase and sale agreements
  • Prepare lease drafts using firm precedents
  • Compile signature packages for lenders, vendors, and purchasers
  • Prepare closing agenda checklists, closing books, and real estate transaction documentation
  • Coordinate signing appointments and assist lawyers during client meetings
  • Liaise with the finance team regarding trust transactions
  • Obtain strata documents and coordinate return and storage of original title documents
Administrative & File Management
  • Revise documents based on lawyer markups
  • Manage document formatting, assembly, scanning, and file organization
  • Assist with client intake and onboarding processes
  • Track outstanding deliverables and client signatures
  • Handle client requests and day-to-day administrative coordination
  • Manage email filing and organization
  • Coordinate scheduling, courier arrangements, and occasional client gifts
Team Coordination & Process Improvement
  • Anticipate next steps in transactions and proactively support workflow management
  • Track tasks and hold team members accountable to internal processes and deadlines
  • Assist with improving systems and administrative workflows
  • Support business development initiatives and internal projects
  • Identify and implement technology solutions to streamline team organization and task management
The Ideal Candidate
The successful candidate will be a confident, organized, and proactive professional who thrives in a collaborative legal environment.
You will bring:
  • 3+ years of experience in a legal administrative or legal assistant role
  • Experience supporting commercial real estate transactions (strongly preferred)
  • Exposure to corporate/commercial law considered an asset
  • Completion of a Legal Administrative Assistant program or equivalent experience
  • Strong document drafting, proofreading, and organizational skills
  • Excellent attention to detail and ability to manage multiple priorities
  • Confidence communicating with lawyers, clients, and internal teams
  • A proactive mindset with a desire to improve processes and workflows
  • Strong technical aptitude and interest in leveraging technology to work more efficiently
Why This Role Stands Out
  • Competitive salary within $62,000 – $78,000 range depending on experience
  • Bonus program
  • 100% employer-paid benefits
  • Hybrid work flexibility
  • Opportunity to work closely with lawyers on complex commercial transactions
  • Collaborative firm culture with a strong focus on innovation and continuous improvement
About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to info@arlynrecruiting.com.

Confidentiality Guaranteed: Our services are 100% free and confidential for job seekers. We leverage our expertise, knowledge, and strong relationships to support your success.

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Practice Manager (Legal Administrative Assistant) – Commercial Real Estate & Corporate (Victoria) • Victoria, BC, Canada

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