Contract and Funding Coordinator (Contract Data Coordinator)

ABOUT US

Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the Supervisor Child Care Services this position is responsible for processing contract requests and amendments; ensuring Child Care Services Agreements are executed accurately; determining eligibility for funding processing rate adjustments tracking and monitoring various funding allocations and reconciliations; providing various accounting financial statistical and administrative services including service provider and operator payment and providing financial and statistical recording monitoring reconciliation reporting and maintaining computerized records.

WHAT YOULL BE DOING

• Process requests for contracts and amendments and reviews the required documents.
• Ensures the insurance is compliant and tracks insurance renewal dates in program related system.
• Collaborates with Risk Management to ensure annual insurance renewals meet York Region requirements.
• Reconciles expenditures and revenues processed through the financial system against detailed records maintained by program related systems.
• Collects financial statements to ensure the Operator is meeting regional audit requirements.
• Collects and monitors funding recoveries from child care operators.
• Maintains filing and information system for service providers including agency budgets funding requests financial statements payments and contract reconciliation.
• Conducts monthly funding workshops for child care operators to ensure agreement requirements are met and understood.
• Provides support for ongoing projects including monitoring and reporting project progress developing flow charts and task diagrams compiling information providing administrative support and organizing materials.

WHAT WERE LOOKING FOR

• Successful completion of a Post Secondary Certificate/Diploma (1 year or more) in Business Administration or related field or approved equivalent combination of education and experience
• Minimum two (2) years experience in contract management and/or general accounting field and/or in developing spreadsheets for financial analysis and reporting and/or database applications for financial analysis and reporting.
• Thorough knowledge of general accounting practices and procedures and general office procedures including records management.
• Mathematical aptitude and analytical skills.
• Familiarity with policies and procedures governing time entry accounts payable and account receivable.
• Familiarity with the requirements regarding contract and case management.
• Experience working in Peoplesoft Financial or in Ontario Child Care Management System (OCCMS) database.