People & Programs Assistant

Job Title : People & Programs Assistant

Company : The Abbotsford Division of Family Practice

Reports to : People & Culture Manager

Employment Type : Full-Time, Permanent

Location : Abbotsford, BC (Full-time in office during probation; hybrid model of 3 days in office / 2 days remote thereafter)

About The Abbotsford Division of Family Practice Team :

At the Abbotsford Division of Family Practice, we are a collaborative community dedicated to supporting family physicians in Abbotsford, BC. Our mission is to enhance operational efficiency through strategic initiatives and administrative support, fostering positive relationships and teamwork to achieve our goals. We value inclusivity, transparency, and continuous growth, creating an environment where innovation and creativity thrive.

We work closely with the Primary Care Network (PCN), Fraser Health, Doctors of BC, and local clinics to strengthen the delivery of team-based care across our community. Our communications efforts play a crucial role in engaging members, increasing awareness of initiatives, and supporting system-level improvements in primary care.

We are currently seeking a People & Programs Assistant to provide administrative, coordination, and program support across People & Culture initiatives, New to Practice (NTP) contracts, and PCN-related recruitment and retention activities.

Diversity Commitment :

We welcome individuals from all backgrounds, identities, and experiences. Diverse perspectives make our work stronger and more reflective of the community we serve.

What Does the People & Programs Assistant Do?

The People & Programs Assistant provides administrative and program coordination support to the People & Culture portfolio, with a strong focus on PCN-related initiatives, New to Practice (NTP) contracts, and physician recruitment and retention activities.

This role supports the accuracy, organization, and quality assurance of NTP and PCN-related data, documentation, and reporting, while also contributing to internal HR processes and project coordination. The Assistant works closely with the People & Culture Manager, physicians, internal teams, and external partners to ensure systems are well-maintained, information is accurate, and projects move forward smoothly.

This position is well-suited to someone who is detail-oriented, organized, and comfortable working across people-focused and program-based work in a healthcare or non-profit environment.

Key Responsibilities :

PCN & NTP Program Support

• Support the administration of New to Practice (NTP) contracts, including tracking milestones, timelines, and deliverables.
• Maintain organized, up-to-date records for each NTP physician, including contract details, documentation, and progress toward contractual targets.
• Work closely with the Patient Attachment Team to ensure NTP and PCN-related data is accurate, complete, and aligned with reporting requirements.
• Assist with preparing summaries, updates, and reports required by Fraser Health and the Ministry of Health, ensuring timely and accurate submission.
• Support internal monitoring processes by identifying gaps, risks, or inconsistencies in NTP-related information and flagging issues for review.
• Collaborate on continuous improvement of NTP tracking, reporting, and quality assurance processes.

People & Culture / HR Administration

Job descriptions

Organizational charts

Onboarding and offboarding checklists

Internal HR policies

Project & Program Coordination

Recruitment & Retention Support

Event & Operational Support

Qualifications, Skills & Abilities :

Work Environment & Remuneration :

15 days PTO (pro-rated)

Paid office closure during Christmas & New Year’s

Paid birthday day off

Occasional evening meetings / events

Full-time in office during probation

Hybrid model thereafter

9-day fortnight schedule, with every other Friday off

Application Process :

Please submit your resume and cover letter to recruitment@adofp.ca, indicating “People & Programs Assistant” in the subject line. Applications will be accepted until the position is filled.

We thank all applicants for their interest. Only those selected for an interview will be contacted.