Key Activities
•Overseeing the management and maintenance of Arts Alive’s unique booking system, Versolo, for student matinees and workshops, including the conversion of data in Excel;
• Liaising with the system developer to oversee Versolo’s continual improvement;
• Collaborating on the Processing of school bookings for student matinees and workshops, including the provision of front-line client service;
• Collaborating on Management of the Arts Alive email account, including responding to inquiries and directing messages to the appropriate personnel for prompt resolution;
• Overseeing Arts Alive’s internal and external reporting requirements and data collection;
• Overseeing and, where applicable, developing Arts Alive’s administrative processes;
• Managing room bookings, meeting agendas and minutes, invoice requests, contracts and other finance documents, file organization, and other essential administrative activities for the Arts Alive team;
• Coordinating on-site student matinee visitor experience with schools and internal stakeholders;
• Supporting Arts Alive in producing and facilitating events for schools, youth, and families both locally and nationally. This may include liaising with partners, artists, and youth program participants, assisting with promotional or programming events for Arts Alive at the NAC and in the community, and performing other ad hoc tasks to ensure the successful execution of Arts Alive-affiliated programming.
Skill Requirements
• At least 3 years of experience in administrative roles with significant responsibilities;
• Extensive experience with Microsoft Office Suite, specializing in Excel;
• Proven ability to develop and optimize workflow processes;
• Excellent written and verbal communication skills in both official languages;
• Excellent client-service skills;
• High level of digital literacy and adaptability to new technologies;
• Excellent organizational skills, including the ability to multi-task and effectively prioritize;
• Self-motivated with the ability to work independently and take ownership of tasks;
• Collaborative team player, adept at working within a complex organizational structure;
• Meticulous attention to detail and accuracy.
Preferred
• Interest in the performing arts, particularly in family and youth initiatives
ARTS ALIVE COORDINATOR • Ottawa Ontario, CA
They gather information about your interactions on the site, such as which pages you visit frequently, how long you stay, and the links or buttons you click.They help us record any difficulties you...Show more
Job Title: Image Service Coordinator (Full-time, permanent).Note: This opening is for the overnight shift, 11:00 PM - 8:00 AM EST.Assist in the execution of all Image Services activities ensuring f...Show more
Coordinator, Riding and Fundraising Support.The Liberal Party of Canada is seeking a Coordinator, Riding Fundraising Support for an opportunity to join a dedicated team of staff to support Mark Car...Show more
Our team members are the key to our company’s success, and their health and well‑being, as well as that of their families, is very important to us.We offer a comprehensive benefits package that all...Show more
A stealth mode AAA developer/publisher.Renowned for creating exceptional gaming experiences, the studio is currently working on its first major title—a fully funded AAA project already several year...Show more
Une municipalité canadienne est à la recherche d'un coordonnateur de programmes pour des camps artistiques et sportifs.Le rôle implique la supervision d'un personnel, l'élaboration de programmes sé...Show more
RAI COORDINATOR – Southbridge Care Homes.Southbridge is thrilled to announce the opening of our newest long‑term care facility right in the heart of Ottawa.This 192‑bed long‑term care home, built w...Show more
Foster a vibrant game night experience as an Athlete Engagement Coordinator.Your mission is to welcome athletes and fans while ensuring a lively and professional atmosphere.This role requires you t...Show more
Pearl West is building the future of consumer brands — differently.We operate like a mini-Unilever: a lean, performance-driven team that builds and scales brands like startups, backed by private-eq...Show more
Step into the role of marketing coordinator to craft engaging content and promotional efforts within the construction and agriculture domains.Collaborate on impactful marketing initiatives while wo...Show more
Use your creativity and skills as a part-time Art Therapist to enhance the lives of seniors.Design art programs that boost confidence, promote engagement, and provide therapeutic benefits.In this r...Show more
A local retirement community in Ottawa is looking for a part-time Activity Assistant to engage seniors in various activities.The role requires a Diploma in Recreation and Leisure Services or equiva...Show more
Now Hiring: Retail & Framing Experience Coordinator.Location: Ottawa, ON | Employment: Part-Time – 4 days/week – Possible full time | Compensation: Based on experience – $18+.Wallack’s Art Supplies...Show more
Drive retail excellence as a Merchandise Coordinator focused on toys in a hybrid work model.You’ll provide key administrative support for SKU management and ensure data accuracy across teams.This r...Show more
Pearl West is building the future of consumer brands — differently.We operate like a mini-Unilever: a lean, performance-driven team that builds and scales brands like startups, backed by private-eq...Show more
Select how often (in days) to receive an alert: Create alert.Department:Rec, Cultural & Facility Services Dept.Service: Complexes, Aqua & Specialized Services.Employment Type: 1 or more Part-time C...Show more
Enhance varsity athlete experiences as a Support Coordinator.Drive compliance, eligibility monitoring, and academic achievement initiatives for student athletes.As a key player, you will lead the a...Show more
Since 2014, Acast has been building the world’s most valuable podcast marketplace, creating the technology that connects podcast creators, advertisers, and listeners.Its marketplace spans more than...Show more
){kind=logo}
