Education Program Assistant

Date Posted: 03/06/2026
Req ID: 47223
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Immunology
Campus: St. George (Downtown Toronto)
Position Number: 00035394
Existing Vacancy: Yes

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Immunology is an innovative and dynamic basic science department dedicated to excellence in research and teaching. We operate as an integrated, collaborative community with approximately 85 investigators in 10 research sites in Toronto, which includes our hospital-based university-affiliated research institutes. Together we strive to advance biomedical discoveries in Immunology, increase our understanding of fundamental Immunological principles and develop new applications for immune-based therapies.

As the Education Program Assistant, you will work closely with the Education Program Officer, staff and faculty to provide student and program support. Drawing upon your outstanding communication and organizational skills, you will act as the first point of contact for general inquiries and liaise with students and faculty to coordinate program activities. Your ability to work with a committed core of constituents and your adeptness working with online course materials, assessments and evaluations are key to the successful delivery of our programs.

Your responsibilities will include:

• Providing detailed information on program and training requirements
• Providing student support by acting as the first point of contact for general inquiries
• Providing program support by disseminating program and service information including liaising with students and faculty to coordinate program activities
• Coordinating application processes, verifying the accuracy and completeness of documents and calculating grades
• Preparing examination timetables and coordinating program schedules and activities
• Coordinating logistics for events, meeting schedules, taking minutes, arranging catering and troubleshooting timetabling and room booking conflicts

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years of related student services experience in a University or equivalent environment such as a teaching hospital
• Demonstrated experience coordinating education programs, including examination timetables and ensuring program requirements, guidelines, and procedures are adhered to
• Experience working effectively in fast-paced, team environments and providing front-line support to academic leaders and committees
• Experience supporting events and implementing virtual meeting platforms
• Experience drafting correspondence, maintaining databases and generating reports
• Advanced proficiency with MS Office Suite, learning management systems, content management systems and survey tools
• Excellent communication and interpersonal skills, tact, political acuity and diplomacy
• Strong organizational skills and demonstrated ability to multi-task, meet deadlines, manage competing priorities according to changing demands
• Ability to think critically and analytically
• Demonstrated ability to work independently, as well as part of a team
• Ability to work well with individuals at all levels, including faculty, staff and students in a manner that engenders cooperation
• Demonstrated ability to learn and innovate, using technology

Assets (Nonessential):

• Experience with University of Toronto policies and processes
• Experience working with Elentra, Quercus, ROSI/ACORN, Degree Explorer, Slate

To be successful in this role you will be:

• Adaptable
• Communicator
• Proactive
• Problem solver

This is an 18-month term position.

Closing Date: 03/17/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Callum Ferguson

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.