Clinical Research Coordinator - Nurse

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary
The Personalized Transplant Care Research Program seeks to inform on strategies to improve outcomes and experiences of people living with immunocompromising conditions.
The incumbent will be responsible for participant recruitment as well as conduct of trial activities, including but not limited to participant recruitment, vaccine administration, data and sample collection, clinical follow-up, and documentation at the site level. This includes ensuring compliance with the study protocol, institutional policies, and regulatory guidelines. The incumbent will work under the supervision of the Principal Investigator, and in consultation with the project manager.

This position plays a vital role in ensuring participant safety, enhancing engagement, and maintaining the integrity and quality of study procedures.

General Duties
1. Participant Screening and Recruitment
• Conduct pre-screening assessments in alignment with inclusion/exclusion criteria,
• Perform eligibility assessments in accordance with protocol-defined inclusion/exclusion criteria,
• Coordinate and schedule informed consent discussions with eligible participants.
2. Informed Consent Process
• Clearly explain study objectives, procedures, and risks/benefits to potential participants in alignment with the trial protocol,
• Obtain and document informed consent in compliance with ethical and regulatory standards.
3. Coordination of Study Visits
• Schedule (including booking, confirming and rescheduling appointments), conduct, and document study visits in a timely fashion and as outlined in the protocol.
4. Data and Sample Collection
• Collect clinical and survey data as well as biospecimens from the participants,
• Accurately enter data into electronic data capture systems (REDCap) and maintain source documents.
5. Participant Engagement and Retention
• Maintain communication with participants for visit reminders, health status updates, and support participants in alignment with study procedures and protocol.
6. Documentation and Regulatory Compliance
• Ensure compliance with ICH-GCP and institutional policies,
• Document adverse events and protocol deviations and report them in accordance with Sponsor, Regulatory Authorities (, Health Canada), RI-MUHC SOPs, and REB guidelines.
7. Interdisciplinary Coordination
• Collaborate with investigators, trial nurses, lab personnel, trial manager, and research coordinators,
• Attend study meetings and contribute to team communications and updates.
8. Quality Assurance and Monitoring Support
• Support audit and monitoring visit preparation by ensuring documentation is complete and up to date,
• Respond to queries from monitors, auditors, and study supervisors, and implement corrective actions if needed.
9. Training and Onboarding Support
• Participate in study initiation meetings and protocol/study procedures’ training,
• Support the onboarding of new site staff by sharing workflows, SOPs, and protocols.

Standards of performance:
• Maintains strict adherence to Good Clinical Practice (GCP), institutional policies, and all applicable regulatory and ethical guidelines.
• Completes all study-related tasks accurately and within required timelines, ensuring high standards of data integrity and participant safety.
• Demonstrates a high level of professionalism, respect of confidentiality, and professional communication with study participants, team members, and collaborators.
• Actively participates in team meetings, quality improvement initiatives, and ongoing training or protocol-related updates.
• Ensures accurate and timely research and clinical documentation, including prompt resolution of queries and reporting of deviations.
• Proactively identifies and escalates potential issues to resolution and contributes to a collaborative, solution-oriented environment.
• Maintains a participant-centered approach, delivering compassionate, culturally sensitive interactions with all enrolled individuals.
• Commits to continuous professional development, remaining current on clinical trial methodologies, pertinent vaccine protocols, and care considerations for immunocompromised populations.

Website of the organization

Education / Experience

Education: Diploma of College Studies (DEC)
Field of Study: DEC in Nursing or BScN/BNI in Nursing. Good Clinical Practice (GCP)
Other education considered an asset for this position:

Work Experience: 2-3 years

Professional Membership: ☒ Yes : Nurse Clinician or registered nurse in good standing with OIIQ certification.

Required Skills

• This position requires an advanced knowledge of oral and written French.
• An advanced knowledge of oral and written English is required, as the position requires regular and complex contact with patients, researchers or international students who are exclusively proficient in English. The position also requires complex writing or in-depth analysis of documents in English related to a research project.

• Strong verbal and written communication skills, demonstrated ability to interact professionally with participants, colleagues, and multidisciplinary teams.
• Ability to work independently and exercise sound judgment with minimal supervision.
• High level of accuracy in documentation, data entry, and protocol adherence.
• Working knowledge of clinical and research software systems including REDCap, Medvisit, and OACIS.
• This position requires onsite presence.
• Adaptability to evolving demands.
• Patient-centred approach.