Lease Coordinator - Commercial Filming Services and Leasing Concierge

Job Requisition ID: 11859

Position Status: Temporary Full Time

Position Type: Hybrid with mandatory weekly presence

Office Location: Vancouver (BC)

Language Designation: English Essential

Language Skill Levels (Read/Write/Speak): ZZZ

Travel Requirement: Travel not required

Salary Range: Our salaries range from $59179.49 to $62467.24 and are based on qualifications and experience.

Granville Island is administered by the Canada Mortgage and Housing Corporation (CMHC) on behalf of the Federal Government. Its mission is to "to steward this public land for meaningful urban and social experimentation among diverse, creative, cultural and business models, engaging local first nations and communities, and welcoming the world."

Granville Island and its 300 businesses greet approximately 10 million people per year, employ over 3,000 people full-time, and generate over $260 million in economic activity. Granville Island is seen as one of the most successful waterfront development in North America aspiring to become the "most inspiring public place in the world".

You want to know more about Granville Island? Read the Granville Island 2040: Bridging Past & Future report by clicking on this link: granvilleisland2040.ca

What’s in it for you

We’ve got the purpose, the people and the perks you need for a fulfilling career. Here’s what you get when you’re a contract employee:

• Accrued vacation.
• Annual individual performance incentive.
• Support towards your personal and professional growth with training, mentorship and more.
• An inclusive workplace culture and environment.

About the role
Join the Granville Island team, in the Lease Coordinator position. In this role, you will provide support for commercial filming contracts, lease file digitization, lease processing, general lease coordination, administrative tasks, and special project support for the Leasing department. Responsibilities include responding to all commercial filming and lease-related inquiries, coordinating communication with internal and external stakeholders, preparing listings and FAQ documents, conducting space showings, gathering and reviewing prospective tenant information, drafting leases and verifying data with the Finance department, maintaining databases and files, and supporting the Senior Lease Administrator and Leasing Manager in all leasing and commercial filming activities related to Granville Island.

This is a temporary position of 13 months.

What you'll do:

• Serve as the main point of contact for commercial filming inquiries, coordinating walkthroughs, short‑term location agreements, and ensuring tenant and site impacts are proactively managed.
• Support the lease digitization project by organizing, scanning, and validating hard‑copy lease files to ensure accurate digital records.
• Coordinate rapid‑turnaround approvals for events, activations, pop‑ups, and subtenant requests, ensuring compliance with lease terms and site rules.
• Prepare lease documentation for execution—including offers to lease, agreements, renewals, amendments, subleases, and surrender documents.
• Track, monitor, and file all lease and supporting documents for new and existing tenants
• Manage and respond to leasing inquiries received via phone, email, the website, or in person, referring leads as required.
• Maintain tenant data, including lease expiry and renewal tracking, and support communication through drafted letters and notices.
• Support special projects such as market research, tenant mix analysis, and preparations for new lease opportunities (material gathering, brochures, email blasts, website postings).

What you should have:

• A post‑secondary education in administration, legal administrative studies, or a property management licensing program.
• A minimum 3 years of experience in lease administration/coordination within commercial property management, or experience as a legal or executive assistant.
• Excellent written and verbal communication skills, with the ability to convey information professionally and clearly.
• Strong organizational skills and proven ability to complete tasks accurately, efficiently, and independently.
• Demonstrated resourcefulness, critical thinking, and ability to proactively anticipate and mitigate challenges.
• Working knowledge of lease agreements, filming contracts, and supporting documentation related to leasing activities.
• Strong interpersonal skills, with the ability to interact effectively with tenants and stakeholders using tact, confidentiality, and sound judgment.
• Flexibility to support operational needs, including experience coordinating fast‑turnaround requests (filming, events, subtenants, digitization projects) and availability to work evenings or weekends as required.

It would be great if you also had:

• An experience with Yardi is considered an asset

Posting closing date: Note, the competition will remain active until filled.

Our commitment to diversity, equity, and inclusion

We’re committed to employment equity and encourage women, Indigenous Peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions to apply. We also welcome applications from non-Canadians who are eligible to work in Canada.

CMHC is an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our mission.

Learn more about our commitment to diversity and inclusion

What happens after you apply

We know that applying for a new job can be both exciting and daunting, and we appreciate your effort. Learn more about our hiring process. If you are selected for an interview or testing, please advise us if you require an accommodation.

If you applied before and you were not successful don’t worry – we're always posting new positions, so don’t hesitate to give it another shot. We’re excited to see what you bring to the table this time around!