administrative assistantconstruction & rénovation MJ inc • Montréal, QC, CA

administrative assistant

construction & rénovation MJ inc • Montréal, QC, CA

30+ days ago

Job type

Full-time

Permanent

Job description

Work Term: Permanent
Work Language: French
Hours: 40 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 5 years or more

Work setting

Construction

Budgetary responsibility

$100,001 - $500,000
$500,001 - $1,500,000

Tasks

Assist with staff consultation and grievance procedures
Coordinate the activities of the HR department in order to ensure they meet the organization's goals
Plan and control budget and expenditures
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Oversee payroll administration
Conduct research
Perform data entry
Provide customer service
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Conduct performance reviews
Co-ordinate and monitor budget and departmental resources

Supervision

3-4 people
5-10 people

Functional expertise

Program administration or operations management

Area of work experience

Purchasing, procurement and contracts
Human resources
Communications and public relations

Area of specialization

Correspondence
Reports and records
Contracts
Statistics
Financial statements
Invoices
Manuscripts, publications or theses
Charts, tables, graphs and diagrams
Business process management
Facility management
Accounting
Payroll services
Labour relations

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

Screening questions

Are you available to start on the date listed in the job posting?
Are you willing to relocate for this position?
Do you have experience working in this field?
Do you meet the language requirements listed in the job posting?

Employment terms options

Workplace information

Hybrid

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Administrative assistant • Montréal, QC, CA

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