Administrative Assistant

We are looking for a sharp, self-starting Executive Assistant to act as the right hand to our leadership team. If you are a master of logistics who thrives in a fast-paced environment and prides yourself on staying three steps ahead, we want to meet you. This isn’t just a support role—it’s a long-term career path for a proactive professional who balances high-level professionalism with an eagle eye for detail.

Advantages
Targeted Compensation: Earn $20–$25/hr, with a steady 40-hour weekly schedule.

Career Trajectory: This is a long-term home where your role evolves as you do; we prioritize internal advancement.

Skill Mastery: Gain hands-on experience in high-level operations and professional organization.

Positive Culture: Join a collaborative, high-standard environment that actually supports its team.

Responsibilities
Core Responsibilities & Impact
Cross-Border Asset Oversight: Systematically organize, track, and manage lease portfolios across both Canadian and U.S. markets.

Data Integrity & Reporting: Generate insightful reports, maintain complex data sets, and provide high-level administrative summaries for leadership.

Workflow Management: Orchestrate daily communications, manage high-priority email flows, and oversee complex scheduling and document routing.

Professional Liaison: Serve as a primary point of contact, managing phone communications with polished etiquette and a client-first mindset.

Digital Execution: Act as the internal expert for DocuSign coordination, ensuring all agreements move through the signing pipeline efficiently.

Information Architecture: Build and maintain airtight digital filing systems to ensure 100% record accuracy and instant retrieval.

Agile Executive Support: Provide "on-demand" administrative assistance and handle diverse executive tasks with total discretion.

High-Velocity Multitasking: Navigate shifting priorities and tight deadlines in a fast-moving environment without sacrificing quality.

Qualifications
Operational Excellence: Highly organized with a natural instinct for precision and reliability.

Solution-Focused: Strong work ethic driven by a proactive, problem-solving approach.

Communication Mastery: Exceptional verbal and written skills, including the ability to navigate professional negotiations.

Autonomous & Disciplined: Proven ability to work independently with minimal oversight.

Adaptive Learner: Eager to master new systems and integrate evolving processes quickly.

Priority Management: Skilled at balancing multiple workstreams and meeting tight deadlines.

Summary
Ready to join a winning team in the East End? We’re looking for top talent to grow with us. Send your CV to Antoine Zammit at antoine.zammit@randstad.ca.

Option 2: Concise & Direct

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.