Executive Assistant

Position Summary

Divine Flooring is seeking a highly organized, proactive, and adaptable Executive Assistant to support our CEO in a permanent, full-time capacity.

This role goes beyond traditional executive support. While you will manage scheduling, communications, and administrative priorities for the CEO, you will also gain exposure to sales operations and project coordination within the construction industry. This role includes attending site visits, assisting with measures, and supporting estimating processes to ensure smooth project execution.

This is an ideal opportunity for a driven professional who thrives in a fast-paced environment, enjoys variety in their day, and wants meaningful exposure to business operations, client relationships, and leadership decision-making.

The successful candidate must have access to a reliable vehicle to use for work purposes.

Specific Responsibilities

Executive & Administrative Support

• Prepare reports, presentations, internal communications, and meeting materials.
• Act as a gatekeeper and liaison between the CEO and internal employees.
• Assist with tracking company initiatives, projects, and follow-ups to ensure execution.
• Maintain confidential information with discretion and professionalism.

Operational & Project Support

• Attend occasional site visits with the CEO or sales team to support client meetings and project assessments.
• Assist with on-site measures and gathering information required for project estimates.
• Support preparation of estimates and project documentation, including uploading floorplans and completing takeoffs as needed.
• Coordinate with internal departments to obtain product information, job statuses, and material ETA’s.
• Input and manage data in Divine Tracker, including materials, quantities, floor plans, and work orders.
• Help ensure seamless communication between sales, operations, installers, and leadership.

Client & Stakeholder Coordination

• Communicate professionally with builders, designers, retail customers, and trade partners.
• Assist in resolving client concerns by gathering information and coordinating solutions.
• Support follow-ups on deposits, documentation, and project timelines as required.
• Represent Divine Flooring at company or client events when appropriate.

Position Requirements

Who Are You?

• Looking for a long-term career, not a job.
• Highly organized with exceptional time-management skills.
• A proactive problem-solver who anticipates needs before they arise.
• A confident communicator with strong interpersonal skills.
• Comfortable working both in an office environment and occasionally in the field.
• Adaptable and able to juggle competing priorities in a fast-paced setting.
• Discreet and trustworthy when handling sensitive information.
• Interested in learning more about sales operations, construction, and business leadership.

What You’ve Done

• High school diploma or GED required.
• Post-secondary education in business administration, management, or related field considered an asset, but not required.
• 2+ years of administrative, executive support, or coordination experience preferred.
• Experience in construction, design, or sales environments considered an asset.

What We Offer

• A supportive, forward-thinking team that invests in your growth and success.
• Real-world sales experience with exposure to clients, products, and project delivery.
• Mentorship from experienced professionals in the home building industry.
• Competitive wage and performance-based incentives that reflect your contributions.
• A comprehensive benefits package, including health, dental, and vision, and vacation time offered from the start.
• Opportunities for future career growth opportunities and professional advancement.

OUR CORE VALUES

Values are more than just words at Divine; they are the foundation of our success and the guiding principles for every decision we make. We live by five core values:

• Lead with Service: Our customers come first, and we strive to exceed their expectations.
• Innovate Today for Tomorrow:We embrace new ideas and technologies to stay ahead in a rapidly evolving industry.
• Never Sacrifice Quality for Profit:Our commitment to quality is unwavering, ensuring we deliver the best products and services.
• Embrace Change: We adapt and thrive in an ever-changing environment, continuously looking for ways to improve.
• Succeed and Learn as a Team: We celebrate our successes together and learn from our challenges, fostering a culture of collaboration and growth.