Executive Assistant - Remote

Executive Assistant

Division: Finance

Job location: Remote (Ontario)

Hours: 40 hours per week, Monday to Friday

Employment type : Temporary (1-Year Contract)

Salary: 75-95K

A little about us

Hi, we're Aurora Cannabis, and we're so excited to meet you!

Aurora Cannabis is a leader in the rapidly evolving global cannabis industry, serving both medical and consumer markets worldwide. Dedicated to helping people improve their lives, Aurora is driven by science and innovation, with a focus on providing premium medical cannabis products produced with the highest standards. We proudly serve both patients and consumers across Canada, Europe, Australia and New Zealand. Our global brand portfolio includes Aurora, Being, CanniMed, CraftPlant, Daily Special, Drift, Greybeard, IndiMed, MedReleaf, Pedanios, San Raf, Tasty's, Whistler Cannabis Co, and WMMC. Aurora's brands continue to break through as industry leaders in the medical, wellness and adult recreational markets wherever they are launched.

At Aurora, employees are at the heart of everything we do as we execute with excellence and agility. Whether in our manufacturing facilities, in our state-of-the-art research labs or supporting our global business development, or, within our corporate functions such as HR, operations, government affairs, and more - our diverse A-Team leads with expertise, passion and dedication every day. Together, we are opening the world to cannabis and making a meaningful impact for patients, consumers, our communities and our A-team.

Job Summary

In this role, you will support the Chief Financial Officer and their Finance VPs in the Canada market and collaborate with all levels of the organization to improve processes and help our team achieve global success. You're organized, motivated, and determined. You anticipate needs a mile away and constantly think four steps ahead. You have a positive attitude that can navigate any challenge and you're not afraid to step outside your comfort zone to help others. You're a whiz at MS office and enjoy making checklists, scheduling meetings, and getting things done. Interesting? Here's a little more...

As the Executive Assistant you will:

Calendar and schedule management:

• Manage the CFO and VP's calendar, schedule appointments, meetings, and travel arrangements efficiently.
• Coordinate and prioritize appointments and commitments and resolve scheduling conflicts and prepare and distribute agendas and presentations as required.
• Attend meetings, record minutes, and follow up on action items to ensure timely completion for areas within compliance, quality control, and product development.

Travel and Logistics:

• Arrange complex domestic and international travel itineraries and agendas, including flights, accommodations, ground transportation, and any specific requirements related to cannabis-related events or trade shows, and ensure expenses are submitted through Concur.

Communication and Correspondence:

• Draft, proofread, and edit correspondence, reports, presentations, and other documents for the CFO's review and approval, ensuring compliance with cannabis industry regulations and guidelines.
• Support executive communications by addressing incoming calls and emails and prioritizing urgent matters while maintaining confidentiality on sensitive matters.

Information Management and Documentation:

• Manage and maintain confidential information, files, records, and databases, adhering to strict data security protocols.
• Organize and prioritize incoming documents, emails, and other information, ensuring the CFO's attention is focused on critical matters.
• Develop and maintain an efficient filing system for easy retrieval of information.

Relationship Management:

• Establish and maintain effective working relationships with internal and external stakeholders, including executives, senior leaders, regulatory authorities, suppliers, financial stakeholders & analysts, and partners within the cannabis industry.
• Act as a liaison between the CFO, VP's and internal departments, coordinating information flow and ensuring timely responses, while ensuring adherence to compliance guidelines governing the manufacturing and distribution of cannabis products.

Special Projects and Initiatives:

• Assist the CFO and VP's in research, analysis, and preparation of special projects, reports, and presentations (including presentations to leadership team).
• Support Finance engagement initiatives including promoting survey participation, collaborating with VPs to develop action plans, championing engagement initiatives and following up with engagement action plans.
• Support the CFO and VPs in monitoring project progress, tracking milestones, and ensuring deliverables are met.
• Support Investor Relations logistics.
• Support finance team engagement initiatives.

On-Site Executive & Meeting Support:

• Travel to the Toronto office and/or operational facilities as required to provide in-person support for C-suite, Executive, VP, and Finance leadership meetings, offsites, and key business events.
• Coordinate and support on-site executive and Finance division meetings, including agenda preparation, materials management, stakeholder coordination, and event logistics to ensure seamless execution.
• Ad hoc duties as required.
• Implement and maintain security protocols to safeguard sensitive supply chain data under the guidance of our cybersecurity team.

You would be the best fit for this role if you have...

• A minimum of five years' EA experience supporting Vice President or C-level executives (ideally in a public company environment)
• Post-secondary education, such as a University Degree or College Diploma, in Business, Office Administration, or related field (we would also welcome an equivalent combination of education, training, and experience)
• Experience supporting multiple calendars in a fast-paced, evolving environment with the ability to prioritize meetings based on urgency and importance; managing conflicting schedules, engaging in proactive communication and possesses an overall strong sense of judgement.
• Must be proficient with MS Office, including Outlook, Word, PowerPoint, and Excel
• Experience supporting board meetings and committee activities, including preparing board materials

Bonus points if you have...

• A self-motivated individual who leads with integrity and always thinks four steps ahead
• A detailed-oriented professional with excellent time management who can prioritize task effectively in a fast-paced environment
• A dynamic relationship builder with the ability to nurture long-term partnerships with all levels of an organization and collaborate in a team-setting
• An organized initiator who thrives under pressure and can balance multiple projects at once and navigate challenges with a positive attitude successfully
• A natural communicator who specializes in executive communications and can convey complex information in simple formats

Why you'll love working at Aurora

• Flexibility: you will enjoy a flexible work environment that is the perfect blend of work and fun! You will be empowered to achieve work-life balance with flexible hours, remote work options, meeting-free-Friday-afternoons and more!
• Total Rewards: we will motivate you to go above and beyond with a competitive salary, professional development opportunities, company SWAG, team activities and modern technology.
• Team: we are a diverse and global team of cannabis enthusiasts, energetic innovators, fitness gurus, caring parents, foodies and more, with a collective passion to nurture an inclusive environment that helps

Apply today by submitting your resume through our website. Apply today by submitting your resume through our website. You can expect your application to be reviewed by our Talent Acquisition Team and not an AI software/system. The we will contact you if we see a fit via email.

Think you're the ideal candidate but you don't meet all the requirements? Apply anyways. We would love to review your application to see if you're the right fit or find you an alternative opportunity. Not the role for you? Share this posting with your network while subscribing to our Talent Community to learn more about upcoming opportunities (hot tip: if you are an Aurora employee, take advantage of the employee referral program by sharing this posting with someone in your network! If they are the successful candidate, you may be eligible for a bonus!).

Diversity, Equity, Inclusion, Belonging and Accessibility

At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences and love where they work.

Our diverse community combined with our inclusive culture, is what sets us apart in the industry and equips our A-Team with superpowers - and this is why, we encourage all candidates to apply for job opportunities regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic.

We value the unique skills and experience each person brings to Aurora and are committed to creating and maintaining an accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Human Resources team know by contacting us via Isarta