Executive Assistant (to CCO & CSO)

We’re looking for a highly organized, intuitive, and proactive Executive Assistant to support our Chief Creative Officer (CCO) and Chief Strategy Officer (CSO). This role goes beyond traditional calendar management, it requires someone who understands how creative organizations operate and can anticipate the needs of a fast-moving creative and strategy leader.

You’ll be a strategic partner in managing time, priorities, and internal communication flow, ensuring the CCO and CSO can focus on leading exceptional creative work.

Key Responsibilities

Executive Support

• Manage and optimize the CCO/CSO’s calendar with a clear understanding of shifting priorities.
• Schedule internal and external meetings, balancing creative reviews, leadership sessions, and client commitments.
• Proactively identify scheduling conflicts and recommend solutions.
• Prepare meeting agendas, materials, and follow-ups as needed.
• Help support travel and expenses

Creative Process Coordination

• Understand the creative workflow and project timelines to book the right meetings at the right moments.
• Prioritize reviews and working sessions based on project urgency and business impact.
• Support the Creative Resource Manager by coordinating and booking creatives for internal reviews and milestone presentations.
• Ensure creative teamsand strategists are aligned on timing and expectations for review sessions.
• Help to coordinate strategy team meetings such as monthly all hands and on-going training

Internal Communications & Culture

• Support planning and logistics for all-staff meetings, town halls, and key internal gatherings.
• Assist with internal communications from the CCO and CSO, ensuring clarity and consistency.
• Act as a connective tissue between leadership and creative/strategy teams helping maintain transparency and momentum.

Operational Excellence

• Maintain confidentiality and discretion in all matters.
• Anticipate needs before they arise, solving problems proactively.
• Create systems that improve efficiency across scheduling and communication workflows.

What We’re Looking For

• 5+ years of experience supporting a senior executive (agency experience preferred).
• Strong understanding of how agency teams and processes operate (agency, studio, production, or in-house creative environment).
• Exceptional organizational and time-management skills.
• Ability to prioritize in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills.
• Calm, solution-oriented, and highly discreet.
• Comfortable working with senior leadership and creative talent alike.

Who You Are

You’re not just a scheduler - you’re a strategic partner. You understand that creativity needs structure to thrive. You can read the room, anticipate bottlenecks, and help keep the work moving without ever becoming the bottleneck yourself. You’re proactive, thoughtful, and energized by supporting creative excellence.

The Company

McCann Canada is committed to a diverse workforce as an Employment Equity employer (Women, People with Disabilities, Aboriginal Peoples, and Visible Minorities) and aims to maintain an inclusive and equitable workplace where employees feel valued, respected, and supported. If you require an accommodation, we would be happy to work with you to meet your needs.

The salary range for this position is $90,000 - $120,000 per year. Compensation will be determined based on qualifications, relevant experience, and internal equity.

McCann Canada uses artificial intelligence in our recruitment process to enhance job postings and streamline the screening and selection of prospective candidates. Our team will then review top applicants, ensuring that human judgement guides our hiring decision.

This posting represents an active vacancy that we are currently hiring for.

Notice: Online Hiring Scams

Please be aware that individuals not associated with McCann Canada and/or McCann Worldgroup have fraudulently used our name and branding to solicit applications for fake jobs, to conduct fake job interviews, and/or to make fake job offers.

McCann Canada will never contact you from a personal email account (@gmail.com, @hotmail.com, etc.) nor ask for money in exchange for recruitment services such as background screenings, equipment costs, etc. No financial information will be requested for recruitment purposes (bank account, credit card details, etc.). Interviewers will not ask for confidential or personal information (driver’s license or passport, a social security number, credit card, or banking information). Interviews are conducted in person or via web conferencing, not through text or messaging apps (Whatsapp, Messenger, SMS, etc.).

McCann helps brands build the most meaningful brand platforms that drive exponential growth and leave a lasting impact on culture. Founded 100+ years ago with their own platform, “Truth Well Told”, McCann is the world’s leading advertising agency network, creating some of the most creatively and commercially impactful advertising globally. McCann is the founding unit of McCann Worldgroup marketing services company, part of the Interpublic Group (NYSE: IPG).