Executive Assistant to Chief Executive Officer - aurora

At Environmental 360 Solutions Ltd. (E360S), we don’t just manage waste - we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership, we’re building a smarter, cleaner, and more sustainable future. Our team is made up of driven professionals who thrive on challenge, embrace technology, and never stop learning. If you’re looking to do work that matters - where your ideas are valued, your growth is supported, and your impact is real - you’ve come to the right place.

Position Summary

We are seeking a highly professional, proactive, and detail-oriented Executive Assistant to the CEO to provide comprehensive administrative, operational, and personal support to the Chief Executive Officer, with additional support to the Chief Operating Officer as needed. This role is critical to the efficiency of executive operations and requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is polished, tech-savvy, comfortable working with senior leadership and private equity partners, and thrives in a high-trust, high-responsibility role.

Key Responsibilities

Executive & Administrative Support

• Manage complex executive calendars, including proactive scheduling, prioritization, and coordination of internal and external meetings.
• Coordinate and manage all travel arrangements for the CEO and COO, including itineraries and last-minute changes.
• Act as a gatekeeper for executive inboxes, responding on behalf of the CEO when appropriate and ensuring timely follow-up.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Provide personalized executive support, including day-to-day executive needs and special requests.

Board, Investor & Executive Meetings

• Coordinate Board of Directors and executive-level meetings, including scheduling, agenda preparation, materials distribution, minute-taking when required, and setting up the boardroom, including all required technology (video conferencing, presentations, audio).

Accounting & Expense Support

• Support basic accounting and financial administration as needed, including:
• Paying and reconciling executive expenses and credit cards (corporate and personal)
• Tracking invoices and ensuring balances are accurate.
• Step into Sage 50 to provide support when required.
• Liaise with accounting and finance teams to ensure accuracy and timeliness.

Operational & Office Support

• Proactively identify and resolve scheduling conflicts, gaps, or inefficiencies.
• Coordinate logistics for meetings, events, and executive initiatives.
• Serve as a key point of contact between executives and internal or external stakeholders.
• Support ad-hoc projects and requests as required.

Qualifications & Experience

• University degree required.
• Minimum 3 years of experience supporting senior executives (CEO or C-suite preferred).
• Strong organizational, time-management, and prioritization skills.
• Working knowledge of accounting principles; experience with Sage 50 is a strong asset.
• High level of technical proficiency, including Microsoft Office, calendar systems, video conferencing platforms, and boardroom technology.
• Excellent written and verbal communication skills.
• Highly professional, detail-oriented, proactive, and resourceful.
• Must be able to work onsite.

What We’re Looking For

This role is ideal for someone who:

• Thrives in a high-trust, high-accountability environment.
• Comfortable supporting board-level and private equity interactions.
• Takes pride in being proactive and staying one step ahead.
• Understands that executive support includes both strategic coordination and thoughtful personal touches.

This is more than a job - it’s your opportunity to be part of something bigger. At E360S, we’re setting new standards, transforming communities, and advancing the industry with every step forward. Bring your expertise, your curiosity, and your drive. Let’s build a sustainable future we can all be proud of. Apply today and discover what’s possible when purpose meets progress.

This is an active job posting for an existing vacancy. As part of our recruitment process, we may use automated or artificial intelligence–based tools in a limited way to support the initial screening and organization of applications. All hiring decisions are made by our recruitment and management teams. Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in E360S.

The above statements are intended to describe the general nature and level of work being performed by people assigned in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.