Office Coordinator

Mission

Join us in an exciting adventure to complete the Edmonton Valley Line West LRT - a remarkable legacy project that will redefine our community’s transportation landscape! Be part of this transformative journey and help us create a lasting impact for generations to come! Reporting to the Human Resources Manager and working closely with the management team, the Office Coordinator is responsible for ensuring that the main and site-wide office operations run smoothly by supporting business activities across the alignment.

Main Responsibilities

• Act as an ambassador to visitors, directing them as needed and ensuring professionalism in all interactions
• Complete administrative tasks such as filing, coordinating mail and couriers, prepares and distributes correspondence as needed
• Assists with the coordination of meetings or events including scheduling, booking resources, compiling required materials and making catering arrangements
• Provide support to the HR team with the on/off-boarding process ensuring appropriate staff lists are updated, assisting manager(s) or project sites with preparation for the arrival of new hires as required
• Provide site support as needed, including ordering, delivering and organizing supplies
• Manage office vendors, including copiers, office supplies, coffee providers and caterers. Be accountable for the supply levels as well as safeguarding and distribution of the same.
• Order office supplies and equipment as required; may coordinate computer requests, phone and office moves and other installations
• Communicate with management, staff, contacts and visitors; act as a resource for general administrative inquiries and information
• Carry out a wide range of sensitive and diverse administrative and operational duties within the department such as contract review and the archiving of project files
• Maintain common areas, workrooms, meeting rooms and boardrooms including familiarity with and troubleshooting A/V equipment
• Maintain and update various contact and distribution lists for the department or project
• Perform general administrative tasks and clerical duties for operations as required.
• May perform other related duties as assigned

Requirements

• 3 or more years of experience in a similar administrative role with previous experience in construction or a related industry would be an asset.
• Proficiency with MS Office applications including Word, Excel, PowerPoint, Outlook and SharePoint.
• Valid Class 5 license; clean abstract preferred
• Ability to negotiate the terrain of an in-process construction site, including climbing stairs and ladders, steep/ slippery terrain, walking, and working outdoors in all types of Edmonton weather and conditions

Skills, Competencies, Attributes
• Ability to work independently as well as in a team
• Solid keyboarding skills with the attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and set priorities
• Excellent organizational and planning skills with a proven ability to problem solve
• Excellent customer service focus, with an ability to work collaboratively with others
• Ability to identify and propose solutions to drive efficiency or reduce manual tasks
• Capable of understanding and following written procedures