Location: Edmonton, AB (100% remote)
Work Hrs: 37.5 hrs/week
Standard Hours: 8:15am – 4:30pm (MST)
Description:
The Application Help Desk Analyst role will provide front line support primarily to members of the public accessing various online systems in relation to the ministries of Education and Advanced Education. The analyst works directly with end users to troubleshoot technical issues.
The analyst will be assigned to support various business areas for application support. However, this role may be reassigned to work in other business areas as required.
The analyst will primarily work remotely; however, they may be required to attend meetings or work sessions in office on reasonable notice from the Province. At the time of providing such notice, the Province will advise of the expected duration of any such meetings or work sessions. However, time to travel and any associated expenses to and from Edmonton and/or travel within Alberta will be at no cost to the Province.
Duties:
Help Desk Analyst works directly with end users to troubleshoot technical issues.
- Receive and respond to inquiries related to applications supported by the Help Desk.
- Advise inquirers of any resolution to an inquiry.
- Utilize Help Desk software to enter tickets and retrieve logged calls for resolution, or forward pending inquiries to the next level of expert support.
- Work effectively through communication with technical and /or business teams to resolve client issues.
- Monitor the progress of proposed solutions while maintaining contact with the client so that they are also aware of the status of their inquiry.
- Test end-user solutions, ‘bug-fixes’ and new features of applications to ensure they adequately address client concerns.
- Monitor trends in client inquiries that point to the need for further training within the client community; assist in the revision of related training material, and participate in training.
- Maintain a repository of known problems/issues and related resolution/’work around’; and a repository of best practices, for each application.
- Make arrangements with external stakeholders and internal staff for training and any other items as required.
- Maintain an understanding of applications to ensure maximum support effectiveness.
- Assign and maintain user IDs and passwords.
- Coordinate Help Desk related activities that require communications to the external stakeholders with business areas (within ministry and other government departments). Ensure these communications are relayed to internal staff as well.
- Participate in related projects as required.
- Develop and maintain documentation as required.
- Recording and classifying calls/inquiries in the Help Desk software application.
- Communicating application errors found during call resolution and testing application when errors are resolved.
- Coordination of communication to external stakeholders, other Government of Alberta staff and to internal staff.
- Collection and editing/validating/converting data.
- Identification of future training needs.
- Regular status reports of all reported issues.
The resource will be responsible for delivering the following services:
- The Application Help Desk Analyst provides application support to stakeholders.
- May be responsible and accountable for resolving data discrepancies related to student data within Stakeholder Registry (SHR).
- Utilizes Help Desk software to log all incoming calls into the appropriate categories, retrieve the correct response, and if required, forwards pending inquiries to the next level of expert support.
- Participate in related projects as required.
- Develop and maintain documentation as required.
- Ensures all Help Desk related policy, process and procedures are followed to track and monitor all incoming calls.
- Improves operations efficiency and effectiveness by identifying and recommending changes and enhancements.
- Contact ministry resources to resolve problems and investigate alternatives for resolution, and recommends solutions for implementing business process and systems changes.
- May co-ordinate Help Desk related activities that require communications to the external stakeholders with business areas
- Cross trains within Help Desk environment as required.
Qualifications
- Bachelor degree or diploma in IT, Computer Science, math or Engineering or equivalent experience.
Minimum of four years of experience in the following areas:
- Experience as an Application Help Desk Analyst in working with external stakeholders, and providing assistance, troubleshooting, training to inquiries in large-scale enterprise applications (information on applications supported must be included in claimed experience).
- Experience in user identity verification processes, and maintaining user IDs, passwords and accounts permission levels for business applications.
- Experience in utilization of any of the following help desk software or equivalency: BMC Remedy, Cherwell, MS Team Foundation Serve, Rational Clear Quest, HEAT, etc.
- Experience working directly with clients, and coordinating with both external stakeholders and internal business areas to ensure communications are relayed to all parties.
- Experience working on supporting multiple applications for various stakeholders at one time.
- Experience working with Microsoft Office tool suites.
Minimum of one year of experience in the following area:
- Experience with the design, development, implementation, integration, and support of Microsoft SharePoint 2005 and higher.
Nice to Haves:
- Experience developing and delivering user manuals and training materials.
- Experience documenting user requirements, business processes, and workflows.
- Experience in planning/performing/monitoring User acceptance testing.
- Experience providing end user operational system support, including data conversion within an enterprise system that contains user information.
- Experience supporting web-based systems with knowledge of various internet browsers using multiple devices, including but not limited to: Internet Explorer, Google Chrome, Edge, Firefox and Safari
Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.
Looking for more opportunities? Check out our website at jobs.spiritomega.com
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