A/P Administrator (Bilingual English & Spanish)

Job Description

This position exists to ensure that the liabilities and expenses (other than claims related) of the company and its subsidiaries are correctly reflected in the accounting system and paid in a timely fashion. The Accounts Payable Administrator is responsible for obtaining appropriate approvals before payment is made. He ensures that invoices are entered in accordance with the company’s policies and procedures, and processes payment by check, electronic funds transfer and wire transfer. He verifies the accuracy and completeness of recorded transactions and reviews the duties performed by the Accounts Payable Clerk.

What does your typical day look like?

• Ensures the accuracy of invoices received and matches with supporting documentation;
• Requests approval from the appropriate level of authority in accordance with the company’s policies;
• Reviews coding and input of batches in the accounting system prior to posting to sub-ledger and to the general ledger;
• Verifies statement of accounts from suppliers;
• Acts as administrator for the corporate credit card program;
• Acts as administrator for the expense capture and reporting system (Concur).
• Prints cheques, matches them with all supporting documentation and sends to signing Officer;
• Prepares documents for mailing and filing;
• Prepares and processes wire payments to internal and external suppliers; sends confirmations when completed;
• Prepares and processes electronic payments to internal and external suppliers; sends confirmations when completed;
• Manages payment terms in accordance with vendor expectation and corporate guidelines;
• Communicates with external and internal clients to follow up on problem cases and/or client questions;
• Produces and reconciles reports for different internal and external users.

Major Challenges

• Systems limitations and changes to a new technology platform. These changes inevitably require adjusting processes during and after the transitional phases. As the financial transactions are at the tail-end of the cycle, most problems culminate at this stage;
• Uncover and understand the business needs and challenges of our clients and balance these needs against the best interest of the company;
• Prioritize work and manage multiple tasks and clients ;
• Work autonomously.

Major Job Accountabilities

• Accuracy of recorded transactions;
• Follow up of outstanding or overdue issues;
• Management of approval process.

Success Measures

• Integrity of the information (accuracy);
• Management of payments (appropriate approvals, timeliness);
• Usefulness of the information provided (Clarity and ease of use);
• Client satisfaction (Internal as well as external);
• Collaboration skills.

What skills and training do you need?

• Successful completion of post secondary education (University or College) in accounting or a related field;
• 3-5 years of relevant Accounting A/P experience;
• Excellent verbal communication skills in Spanish and English;
• Database and systems knowledge (i.e. accounting software, AP Web base platform);
• Detail oriented;
• Working knowledge of MS Office (Excel, Word, PowerPoint, Outlook) and Internet;
• This is an "In Office" role, the candidate will be required to be in office for the training & probationary period along with regularly scheduled hours thereafter.

When you apply:

If you require assistance or accommodation during our recruitment process, please notify Human Resources so that we can review and consider how we may be able to assist you based on your individual needs.

We offer you

• Global Excel offers more than a position;
• We offer a competitive compensation package that includes a base salary, performance bonus and an extensive benefitspackage;
• A professional future with opportunities for development, growth, and advancement;
• RRSP Match program;
• Financial assistance to employees who wish to continue their education;
• Work/life balance, health and wellness initiatives including an excellent EAP program;
• Employee engagement programs that focus on fitness, food, and fun;
• Windsor, Ontario Candidates: base hourly salary scale ($26.86/hour - $34.86/hour ). Relevant candidate experience considered;
• Other locations, salary to be discussed based on geographic differential.

To get a taste of the Global Excel life at Global Excel life and for more information on our company, visit our Facebook page and website:

Software Powered by iCIMS