Recruitment Assistant

Position Summary

BCIT’s Human Resources department is seeking a regular, full-time (1.0 FTE) Recruitment Assistant to join the recruitment team. The Recruitment Assistant is responsible for administering recruitment-related activities which include developing job postings, managing the application tracking system and assisting Recruitment Specialists with recruitment of candidates.
Represents BCIT in career fairs and helps in facilitating recruitment related workshops where assigned. Duties & Responsibilities KEY ACCOUNTABILITIES:

• Develops postings by liaising with HR Business Partners and hiring managers to clarify details of position requisitions. Prepares postings based on samples or develops postings from job descriptions for review by appropriate HR Business Partner and posts approved competitions using an online applicant tracking software. Develops pre-screening questions for each competition posted online. Manages and responds to the Recruitment assistant inbox queries.
• Develops marketing statements for jobs by preparing relevant content; collaborates with hiring managers on appropriate content and obtains approval towards job posting. Posts on various job portals and social media sites as required (e.g., LinkedIn, newspaper, online job boards, industry association publications, etc.) and tracks response to external advertising. Manages job portal by responding to reviews, tracking statistics and managing job posts. Conducts research related to alternate job advertising options.
• Manages applicant tracking system (ATS) for assigned departments; monitors competitions for applicant response, provides ATS access to selection committees and instructs selection committee members on ATS remote access. Walks the applicants through the online application system. Collects feedback for ATS related issues and ensures appropriate closure of concerns.
• Assists Recruitment Specialists with interview scheduling, pre-screening and shortlisting of candidates; participates in interviews as assigned. Consolidates applicant score received on pre-screening questionnaire. Provides options to selection committees on testing options for various job competencies. Compiles applications for both internal and external candidates and distributes recruitment packages to selection committee.
• Schedules applicant testing, books venues and makes parking arrangements. Administers competition skills testing to candidates and communicates results to candidates and selection committees. Conducts pre-screening interviews via telephone. Sends notification to applicants regarding outcome of the application. Conducts reference checks for successful candidates. Assists with verification credentials for employment. Processes new employee hires and contract extensions in HRIS as needed.
• Provides back-up coverage for reception desk by answering all incoming calls and forwarding them to appropriate areas. Assists clients with employment inquiries, benefits-related information and other general queries. Verifies staff employment using HRIS for BCIT course fee waivers, letters of employment and as requested (by Switchboard, Safety & Security, etc.).
• Provides back-up coverage for Auxiliary Services Coordinator, by supporting the Recruitment specialist, Auxiliary services in placing auxiliaries, both clerical and trades, into appropriate positions as requested by departments. Conducts testing, interviews and reference checks of potential auxiliaries.
• Consolidates and reconciles the credit card expenses as they pertain to recruitment related activities.
• Collaborates with Marketing & Communications for HR branding initiatives, such as participating in career fairs, careers website content and social media marketing. Assists in preparing materials for recruitment related workshops, career fairs and road shows and participates in delivering recruitment workshops both internally and externally as required.

Qualifications QUALIFICATIONS AND REQUIREMENTS:

• Grade 12 plus courses in Human Resources Management, with the goal to complete the Human Resources Management Certificate Program or an equivalent combination of education, training and experience.
• Three years’ office experience, which includes six months in Human Resources.
• Must have formal training and experience using Microsoft Office.
• Excellent communication skills, both written and verbal, and the ability to think creatively.
• Accurate keyboard skills of 50 wpm.
• Must be customer-service oriented with an emphasis on excellent interpersonal and communication skills.
• Must possess strong organizational skills, with the ability to handle many tasks at one time while meeting strict deadlines and changing priorities.
• Ability to exercise considerable judgment, tact and diplomacy and respect client confidentiality.
• A high degree of energy and enthusiasm, with strong attention to detail.
• Experience with Applicant Tracking Systems, HRIS systems and social media would be an asset.

Additional Information Benefits – Why you’d love working with us

• Competitive pay
• Minimum of twenty-five days of vacation
• Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $500 if eligible!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Professional Development funds and resources
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
• Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here!

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire.
The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).