The Litigation Legal Assistant will provide comprehensive administrative and litigation support across a broad range of municipal and planning matters. The position requires strong organizational skills, sound litigation knowledge, and the ability to manage competing priorities in a deadline-driven practice.
Key Responsibilities include:
• Draft and prepare litigation documents including pleadings, notices of motion, notices of application, affidavits, facta, correspondence, and presentations, ensuring accuracy and proper formatting
• Assist lawyers with trial and hearing preparation, including compiling records, briefs, and supporting materials
• Coordinate service and filing of court and tribunal documents, including liaising with process servers and filing agents
• Manage calendars, court dates, deadlines, and conditional timelines to ensure compliance with procedural requirements
• Open and close electronic files and maintain organized digital records within a document management system
• Maintain detailed client and matter lists and ensure electronic filing systems remain current
• Run monthly billing accounts, review entries for accuracy, and enter dockets into accounting software as required
• Manage internal and external communications including phone calls, correspondence, and client inquiries
• Maintain and update client contact information within the firm's CRM system and support marketing and business development initiatives when required
• Coordinate meetings, book travel, arrange appointments, and assist with general administrative functions
• Establish and reassess work priorities to meet evolving deadlines
• Collaborate with colleagues and provide coverage support when required
• Perform additional administrative duties as assigned
Litigation Legal Assistant - Municipal and Planning • Toronto, ON
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