Administrator - Arrow Marine Services

Overview

In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S. Arrow Marine Services Ltd. is one of Vancouver’s most trusted shipyard and boat repair service yards located at the mouth of the Fraser River in Richmond, BC. We specialize in high-quality services for fish boats, tugboats, barges, and custom float structures.

The Arrow Marine Team is currently seeking to fill the position of an Administrator to uphold the efficient and accurate flow of information for Accounts Payable and Payroll within the division.

We Offer

• Competitive Compensation: $48,000 - $52,000
• Full extended medical benefits for you and your dependents/family including dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more.
• Pension matching program (up to 4%).
• We promote from within! A career with a growing company.
• Shift: Monday to Friday
• Overtime is required.

Responsibilities

The primary responsibility of the Administrator is to guarantee the smooth, efficient, and accurate transmission of information related to Accounts Payable and Payroll within the division. This entails ensuring adherence to established processes and timely completion of tasks using Arrow's diverse software applications, in line with accounting cycle deadlines. Additionally, the Administrator will oversee reception, office management, and general office duties.

Major Responsibilities

• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, payroll, and purchase orders in the appropriate computer systems.
• Calculate, prepare, and issue documents related to accounts such as invoices, inventory reports, account statements, and other financial statements using computerized and manual systems.
• Ensure all information pertaining to payables including TMT information and regular Teamsters payments are audited and reflected accurately.
• Perform comprehensive reconciliations of accounts including pension, health & welfare, Union dues and Arrow Star maintenance.
• Comply with all rules and regulations, protocols, and established metrics
• Prepare analysis and/or reports as required by division, internal and/or external customers.
• Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e., required Teamsters paperwork where applicable).
• Ensure all files are organized and maintained and all office processes are streamlined for the most efficient and effective operation.
• Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
• Provide internal and external Customer Service excellence.
• Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying.
• Process incoming and outgoing mail.
• Respond to telephone, in person or electronic enquiries or forward to appropriate person.
• Provide general information to clients and the public.
• Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
• May be asked to get involved in operations administration and lower-level operating duties when required by the Manager.
• Other duties as assigned by manager.

You Possess

• Understanding of and 3-5 years experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End and Year End processes.
• Relevant post-secondary courses, diploma, or degree an asset.
• Excellent alphanumeric keyboarding skills.
• Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
• Strong concern for the accuracy and quality of work.
• Internal and external customer service skills.
• Problem Solving ability.
• Proven Initiative.
• Strong safety mindset.
• Quality oriented.
• Needs to be responsible, accountable, and dependable.
• Demonstrates effective communication skills both verbally and written.
• Strong work ethic and positive team attitude.
• Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment.
• Ethics and Integrity.
• Organizational skills and keen attention to detail.
• Professional appearance/demeanor whether in person, via email or on the telephone.

Options

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