Document Control Coordinator

Job Description
At EBC Inc., our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers and specialists continue to push boundaries and deliver projects that shape our communities and pave the way for a bright future.

We put innovation and collaboration at the heart of our achievements, always respecting the highest industry and environmental standards. Our commitment to quality and the well-being of our communities inspire us to push the boundaries every day. Our reputation for excellence and commitment will continue to shine through new projects and leave a lasting imprint on the major projects landscape across Canada.

Together, we will build a future with a majestic and lasting legacy.

Under the supervision of the Director of Project Planning and Services, the Document Control Coordinator performs various works to ensure integrated document management (IDM), preservation, protection, dissemination and research of information in accordance with policies, procedures, laws and standards governing document management, mainly for engineering documentation. The Document Control Coordinator may also be called upon to carry out similar tasks within the framework of other major projects of the company.

The responsibilities of the Document Control Coordinator include:

• Monitoring the Engineering Contractor’s document control activities and progress;
  
• Understanding project contractual requirements and align document control processes and procedures for the team;
  
• Receive, interpret, and process documents from the client, engineering firms, subcontractors, and team members;
  
• Performance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;
  
• Ensuring documentation deliverables are tracked and correctly reported in the contractors’ and client’s document management systems;
  
• Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participate in the development of solution elements;
  
• Identification and correction of any discrepancies in the documentation;
  
• Ensuring the maintenance and application of the system of classification, inventory, indexing and conservation of data according to the procedures, policies and laws in force, and participates in its improvement;
  
• Assisting employees in using the document management tools made available to them and in applying pre-established standards and procedures;
  
• Preparing, assembling, and scanning documents as needed;
  
• Generating transmissions and reception of documentation to internal and external parties;
  
• Entering documents and managing documentation, submittals, etc. into Unifier, respecting project deadlines and client requirements.
  

Requirements

• Post Secondary education in Document Management, Digital Information Management, or Engineering is required;
  
• 3-5 years of experience in document management in the construction industry is required;
  
• Relevant experience in managing engineering and project management documentation is required;
  
• Excellent command of Microsoft Office Suite, and applicable software;
  
• Experience with EDMS systems
  
• Knowledge of BIM 360 software is an asset;
  
• Bilingualism (an asset), but proficiency in English language with excellent communication skills (written and verbal) is required.
  
• This role will be 5 days a week Monday through Friday on site.
  

Benefits

• 4 weeks of annual vacation;
  
• Flexible group insurance program upon entry;
  
• Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
  
• 24-hour access to a virtual doctor (telemedicine);
  
• Training and development programs;
  
• Employee assistance program;
  
• Active social club and health and wellness committee;
  
• Diverse, innovative and stimulating environment;
  
• A company built on values of respect, integrity and a job well done;
  
• Firm recognized as one of Canada’s Best Managed Companies.
  
• Corporate clothing program.
  
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In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $80,000-$115,000 . Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

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Requirements
Doc control