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Keolis
Commercial Clerk - Keolis Grand River - 18 month contractKeolis • Waterloo, ON NLC, CA
Commercial Clerk - Keolis Grand River - 18 month contract

Commercial Clerk - Keolis Grand River - 18 month contract

Keolis • Waterloo, ON NLC, CA
5 days ago
Job type
  • Full-time
  • Temporary
Job description

This position is responsible for managing the procure to pay cycle for goods and services required by the organization.

Internal Document Control – monitoring incoming internal documents, work with internal document control system to gain approvals for new or revised documents.

Knowledge and Skills

  • A highly self-motivated and proactive individual, able to work autonomously and within a team.
  • Strong organizational skills, demonstrating a high level of attention to detail.
  • Possess the ability to solve problem quickly and in uncertain circumstances.
  • Effectively communicate and build rapport with stakeholders and employees.
  • Adaptable to changing priorities in a fast-paced environment.
  • Will be fluent in English with good written and verbal communication skills
  • Willingness to learn and take on a variety of tasks.

Experience

  • 1-3 years’ experience in a commercial or business administration role.
  • Experience with an asset management and document control (ie. Aconex).
  • Knowledge of insurance principles an asset.
  • Transportation experiences an asset.
  • Intermediate proficiency in Mircrosoft Office, including Outlook, Word,Excel and Powerpoint.

Key Accountabilities

Document Control

  • Ensure the maintenance and continuous improvement of the internal document control system at Keolis.
  • Administer document control processes for internal documentation, in line with Keolis procedures and ISO 9001 principles.
  • Upload new and revised Keolis documents to the internal document control system.
  • Review upcoming reports and notify responsible area owners.
  • Participate in, if requested to, any document control meetings on behalf of Keolis.
  • Other duties, as required.

Invoicing

  • Establish terms with new suppliers, working with the Accounts Payable team to generate vendor records in AX.
  • Manage all invoices, ensuring requirements for approval and financial controls have been satisfied in accordance with Keolis procedures.
  • Follow up on payment inquiries.
  • Code invoices in accordance with Keolis’ general ledger structure, assigning costs to the correct budget lines
  • Maintain complete and accurate records.
  • Other duties, as required.

Cross Coverage

  • Support the Business Analyst role with internal stakeholders to complete monthly reports.
  • Support internal key stakeholders with reports and reporting requirements, as per internal and contractual business requirements.
  • Other duties, as required.

Working Conditions

  • Regular interaction with vendors, external stakeholders, directors and managers.

Working Hours

  • Based upon an average of 40 hours per week normally day shift, Monday to Friday
  • This position is hybrid, changes to the hybrid schedule are up to the discretion of Keolis Grand River LP.
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Commercial Clerk - Keolis Grand River - 18 month contract • Waterloo, ON NLC, CA

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