executive assistantACQ Métropolitaine • Montréal, QC, CA

executive assistant

ACQ Métropolitaine • Montréal, QC, CA

5 days ago

Job type

Full-time

Permanent

Job description

Work Term: Permanent
Work Language: Bilingual
Hours: 34.5 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 3 years to less than 5 years
Office management and supervision
Business/office automation/technology/data entry

Tasks

Compile data to prepare documents
Establish and co-ordinate administrative policies and procedures
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Analyze incoming and outgoing memoranda, submissions and reports
Prepare and co-ordinate the production and submission of summary briefs and reports
Prepare agendas and make arrangements for committee, board and other meetings
Conduct research
Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
Liaise with departmental and corporate officials and with other organizations and associations
Leading/instructing groups
Plan, organize, direct, control and evaluate daily operations
Arrange travel, related itineraries and make reservations
Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
Type and proofread correspondence, forms and other documents
Project management
Negotiate offers from suppliers

Computer and technology knowledge

SharePoint
MS PowerPoint
MS Excel
MS Office
MS Outlook
MS Word

Area of work experience

Project coordination
Business administration/management
Charts, tables, graphs and diagrams
Project implementation

Area of specialization

Property management

Transportation/travel information

Own transportation

Work conditions and physical capabilities

Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large workload

Personal suitability

Accurate
Dependability
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Flexibility
Initiative
Organized
Reliability
Team player
Hardworking
Quick learner
Proactive

Screening questions

Are you authorized to work in Canada?
Are you currently a student?
Do you have experience working in this field?
Do you live near the job location?
Do you meet the language requirements listed in the job posting?

Other

Use of artificial intelligence

Health benefits

Disability benefits

Other benefits

Free parking available
Parking available
Wellness program

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Executive assistant • Montréal, QC, CA

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