Title: Conference Coordinator
Duration: 12 months
Work Location: Toronto, ON - Onsite
Note: Considered in office; candidate will be required to travel to events in the US and Canada as required; 10+ events annually
Role Mandate
Assisting with planning and execution of multiple conferences annually. The team manages the planning of approximately 30 conferences each year through significant administrative coordination and reporting for clients.
Objectives and Accountabilities
Maintaining data in systems used for the various conferences such as but not limited to Dealogic, The Tiley System, Investor Conference Calendar, Global Metals & Mining Command Central, CVENT, the Conference App (including archive back-end) and “OneDrive”
Updating weekly Investor Conference Calendar
Responsible for tracking, updating and reporting conference attendance for conference meetings
Updating and tracking presenting company information such as bios and presentation/marketing materials
Maintaining conference mailboxes
Help to prepare meeting materials, minutes and post-conference survey and summaries
Working with internal and external suppliers to manage supplies and promotional items and shipping and receiving during conference
On-site execution
Must Have Skills
Prior work experience in the financial services industry
Prior work experience in internet and data management
University degree or college certificate in event management or a related field
MS Office (Word, Excel, PPT, Outlook) proficiency
Tech savvy/able to troubleshoot tech issues
Critical thinking
Sales/Exec assistant experience (1-2 years)
Personable with the ability to simultaneously complete back-end/admin related tasks while maintaining a professional level of communication with clients.
Excellent verbal and written communication (personality for phone calls and working with senior executives)
Ability to liaise with stakeholders of various seniority and accommodate requests in a professional, timely manner
Ability to work in a fast-paced environment and pivot based on the requirements.
Admin/office clerical experience
Nice to Have Skills
CVENT
Dealogic
Salesforce
Sharepoint
Roles and Responsibilities
Data management
Mail merging
System updates
Report pulling/building
Coordinating meetings/schedule keeping
Strategic planning
Documenting and presenting
For immediate consideration please click APPLY
Conference Coordinator • Toronto, ON
Transform workplace culture through strategic coordination of employee events.Drive recognition initiatives and create inclusive experiences for all staff members in a hybrid workplace.As a key pla... Show more
The BRDGE empowers home cooks to become independent business owners by handling logistics, marketing, and advertising while our vendors focus on creating delicious meals.We also offer unique cateri... Show more
Veridos provides secure and innovative identity solutions to governments worldwide.We help ensure every citizen has access to a trusted legal identity – enabling participation in society and access... Show more
A renewable energy association in Canada is seeking a Membership and Business Development Coordinator to manage the membership database and support member engagement.The successful candidate should... Show more
A leading event staffing firm in Toronto is seeking a highly organized individual for a full-time maternity cover role from April 1 to October 1, 2026.The position involves managing client communic... Show more
An EdTech company in Toronto is seeking a Marketing Coordinator to oversee events and partnerships.The ideal candidate will have at least two years of marketing experience and will be responsible f... Show more
A leading virtual care provider in Canada is seeking a Marketing Events Coordinator to plan and execute high-quality events across the country, fostering relationships with clients and partners.Can... Show more
B2B MARKETING EVENTS & OPERATIONS COORDINATOR.We are hiring! About us https://www.Headquartered in the United States, TP-Link is a global provider of reliable networking devices and smart home prod... Show more
Intimate Sessions is looking for an Event Coordinator to organize impactful workshops and community events.Your detail-oriented approach and strong communication skills will shine in this role.As a... Show more
A global professional services firm in Toronto is seeking a driven administrative professional to join its Enterprise Support Services team.In this role, you will coordinate meetings, manage visito... Show more
Become the Hospitality Manager at Compass Group Canada, specializing in conference operations and guest experience enhancement.This role is pivotal in ensuring event success and team leadership.As ... Show more
Take charge of creating energizing campus experiences as a Campus Coordinator.Your role is key in shaping brand perceptions through stellar customer service and engaging events.This position focuse... Show more
This position is fully onsite in downtown Toronto, with a required 5-day in-office schedule.Dipchand LLP is a boutique law firm serving clients across many dynamic industries.They’re the legal powe... Show more
Works with all levels of staff in advising, planning, executing and evaluating meeting arrangements for Standards division committee events and meetings as well as technical seminars.The coordinato... Show more
A leading investment management firm located in Toronto, Ontario, is seeking a Regional Sales Coordinator.In this full-time on-site role, the coordinator will support sales activities, facilitate c... Show more
Join as a Sponsorship Coordinator to secure vital funding for women-focused initiatives.You'll play a pivotal role in developing partnerships that support our mission of empowering women and girls.... Show more
Become a vital Scheduling Coordinator within our healthcare team in Toronto, focused on optimizing patient scheduling and communication.This hybrid position allows you to contribute meaningfully to... Show more
Become a Market Events Coordinator with TIFF and make an impact on the film industry through effective event coordination.Manage logistics and assist programming to deliver memorable experiences.In... Show more
A leading Asian supermarket chain is seeking a Senior Merchandising Admin Assistant in York Region, Markham.The role requires coordinating promotion activities across stores, assisting with reports... Show more
A healthcare service provider in Newmarket is seeking a compassionate and reliable Sales and Marketing Coordinator.This role involves business development through networking with healthcare facilit... Show more
){kind=logo}
