Administrative Coordinator

Posted Friday, October 14, 2022 at 4 : 00 AM

Job Summary

Coordinate the Maintenance services, and other Ad Hoc Work as requested by our customers. Also assist in sales by creating strong relationships with the customer to meet and / or exceed their expectations in an efficient and cost-effective manner.

Primary Responsibilities

• Maintain, accept, reply, and update systems information as required
• Locate and hire contractors to complete specific work requested by customer.
• Follow-up with Subcontractors on work progress and communicate results to the customer.
• Assist with regular monthly billing. Follow up with contractors regarding invoicing and contracts, WSIB, etc.
• Upon completing the job, collect all required documentation (sign off or photos) including invoices from the subcontractor in order to complete the Billing process.
• Process invoices from contractors and bill the customers according to UCSL’s accounting procedures.
• Ensure health and safety compliance.
• Work on systems and complete all work orders
• Review all inbound requests and work orders and distribute accordingly to the appropriate personnel, follow-up to ensure all requests have been revised, completed, confirmed.
• Follow-up on work status
• Work closely with accounting to ensure billing is done on a timely and accurate basis
• Support National Services team, attend weekly meetings, complete monthly Quality Report.
• Create quotations required for your manager.

Customer Service

Technology & Assets

Responsible for managing business using United technologies provided (Salesforce / SAP / Outlook). Responsible for asset management

Additional Responsibilities

Perform all daily functions in alignment with company mission, vision, and values. Work in compliance with Health & Safety policies and legislation, and take every reasonable precaution to protect the health and safety of all employees and business partners

Job Requirements and Expectation

Skills

Education / Experience

Job Summary

Coordinate the Maintenance services, and other Ad Hoc Work as requested by our customers. Also assist in sales by creating strong relationships with the customer to meet and / or exceed their expectations in an efficient and cost-effective manner.

Duties and Responsibilities

Primary Responsibilities

Customer Service

Technology & Assets

Responsible for managing business using United technologies provided (Salesforce / SAP / Outlook). Responsible for asset management

Additional Responsibilities

Perform all daily functions in alignment with company mission, vision, and values. Work in compliance with Health & Safety policies and legislation, and take every reasonable precaution to protect the health and safety of all employees and business partners

Job Requirements and Expectation

Skills

Education / Experience

Minimum of 5 years’ administrative experience

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