Accounting Administrator

Quantum Lifecycle Partners LP is Canada's largest and most important integrated computer asset disposal and recycling processor. We are committed to the safe and secure reuse of electronics, the responsible recycling of electronics to divert waste from landfills, and the recovery of natural resources from obsolete electronics.

Title: Accounting Administrator
Location: 220 John Street, Barrie, Ontario (Hybrid)
Shift time: 8:00 am to 4:30 pm
Position Status: Permanent Full-time
Existing Vacancy: Yes

Job Summary

The Accounting Administrator is responsible for supporting the Accounts Receivable function by ensuring the timely and accurate processing of customer transactions, cash applications, reconciliations, and collections activities. This position plays a key role in the month-end and year-end closing processes by maintaining accurate financial records, meeting critical deadlines, resolving discrepancies, and supporting audit requirements. The successful candidate will be highly organized, detail-oriented, and capable of working effectively in a fast-paced environment with competing priorities.

Key Responsibilities

• Process and post customer invoices, credit notes, and cash receipts in Microsoft Dynamics 365 Business Central, ensuring accuracy of customer information, pricing, taxes, and GL coding.
• Perform daily cash application activities and investigate unapplied or unidentified payments.
• Reconcile customer accounts and resolve discrepancies in a timely manner to maintain accurate accounts receivable records.
• Monitor customer aging reports and assist with collection activities and follow-up on overdue accounts.
• Support the preparation of month-end journal entries and ensure all AR-related transactions are completed by established deadlines.
• Complete intercompany accounting transactions and reconciliations in accordance with company policies
• Respond professionally and promptly to inquiries from customers, vendors, and internal departments.
• Support internal and external audits by providing required documentation and account analysis.
• Identify process improvement opportunities to enhance efficiency, accuracy, and internal controls within the Accounts Receivable function.

Qualifications

• College certificate / diploma in accounting, finance, or a related field.
• 3-5 years of Accounts Receivable experience, or general accounting experience.
• Experience with account reconciliations, cash applications, collections, and month-end closing activities.

Job Knowledge and Skills

• Experience with general accounting software; MS Dynamics 365 Business Central and integrated subsystems is an asset.
• Intermediate to advanced proficiency with Microsoft Excel, including pivot tables, lookups, and data analysis.
• Excellent analytical and problem-solving skills with strong attention to detail and organization.
• The ability to communicate professionally and clearly with employees, management, and customers.
• Ability to work independently and as part of a team in a deadline-driven environment; ability to meet month-end close deadlines while maintaining a high level of accuracy.
• Demonstrated ability to manage multiple priorities and consistently meet deadlines.

What We Offer

• Company-paid Extended Health & Dental Benefits
• Disability and Life Insurance
• RRSP Match Program up to 4%
• 3 weeks' vacation
• Education Reimbursement Program
• Employee Assistance Program
• Safety Shoes & Glasses Reimbursement
• Employee Purchase Program (up to 22% off on Qnovum.ca)
• Opportunity to play a part in protecting the environment and contributing to sustainability!
  
  

Quantum is an equal opportunity employer. We promote excellence through diversity and encourage all qualified persons to apply. We thank you for your interest; however, only those selected for an interview will be contacted. Quantum is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will collaborate with you to meet your needs. Accommodation may be provided in all parts of the hiring process.

Salary or wage rate ranges are the range in which Quantum reasonably expects to set a candidate’s pay for the posted position. Actual placement depends on the individual skills and experience level of a candidate plus the total compensation and equity across team members.

Automated technologies, such as artificial intelligence, may be incorporated into our recruitment process. This includes, but is not limited to, AI-driven screening and assessment methods.

Quantum offers a unique insight into the E-waste industry, with its fast-paced and ever-changing environment! To learn more about us, visit: www.quantumlifecycle.com