House Manager and Family Assistant

House Manager and Family Assistant

Employment Type Part-time (16–25 hours per week)

Proposed Start Date ASAP

Compensation $30–35/hour

Proposed Schedule: 3–5 weekdays (Monday–Friday) for approximately 4-5 hours per day starting at 10:00 AM. Schedule may be based on travel and household needs.

Requirements

• Able to maintain a smoke-free environment
• Valid driver's license and reliable transportation (mileage reimbursement provided for work-related tasks; candidate uses their own vehicle)
• Willing to sign an NDA

About Our Family

We are a creative, high-capacity family of five living a full, dynamic life. Our professional work spans entrepreneurship and creative industries, and while our schedules can be demanding and fast-moving, our home is meant to be a grounding place that supports creativity, connection, and ease.

We are hands-on parents who enjoy being deeply involved with our three active, curious children, each with their own interests and rhythms. Our days often include school, activities, travel, and creative pursuits. An engaged, loving energy, with music at the center, runs through our home.

We value privacy deeply while remaining down-to-earth, kind, and intentional in how we live. Order, cleanliness, and flow matter to us, especially in a household with a lot of movement. When the home runs well, we can show up more fully as parents, partners, and humans.

We're looking to build a long-term partnership with someone who values discretion, takes pride in their work, and can confidently take the lead on household operations, ultimately creating a home that feels supportive, organized, and alive with care.

Who You Are

You are a highly professional, self-managed House Manager who thrives in complex households and works exceptionally well independently. You bring a hospitality-minded approach, a strong work ethic, efficiency, and a natural sense of initiative and care for how a home feels and functions. You are resourceful, detail-oriented, and calm under pressure, able to hold many responsibilities and prioritize.

You are not impacted by status or visibility; you are grounded, discreet, and focused on doing excellent work. You observe closely, learn quickly, and adapt to a family's preferences, including routines, communication style, and daily flow.

You see yourself as an “eyes and ears” partner in the home: from noticing when groceries are running low, to tracking seasonal home needs like window cleaning or supply refreshes, to anticipating what will make life easier for everyone. You enjoy creating systems, maintaining them, and executing consistently week after week.

You are proactive, not reactive. You don't wait to be told, you notice, suggest, and take action thoughtfully. You communicate professionally, offer gentle reminders when helpful, and build trust through reliability, discretion, and follow-through. This is a long-term role, and you are interested in growing with a family over many years.

Key Qualities Include

• Reliable, Discreet & Trustworthy: High-integrity, high-trust mindset
• Proactive & Takes Initiative: Anticipates needs and moves things forward
• High Attention to Detail: Notices small things that make a big difference
• Professional Communicator: Clear, respectful interpersonal skills
• Able to Work Independently: Self-managed and effective with minimal supervision
• Resourceful & Systems-Oriented: Turns complexity into order and flow
• Calm & Grounded: Not affected by status or visibility
• Hospitality-Minded: Cares deeply about how a home feels and functions
• Long-Term Oriented: Interested in building consistency and partnership over time

Key Responsibilities

Household Management & Organization

• Maintain household organization systems (closets, storage, pantry, children's items)
• Reset and tidy rooms daily; maintain overall neatness and prepare the home for weekly cleaning services
• Support household/family schedules and calendars in communication with parents
• Provide gentle reminders for household, school, or seasonal needs
• Conduct seasonal swaps (clothing, décor, bedding)
• Support and prepare for guest stays and family transitions
• Coordinate donation drop-offs and pick-ups
• Support packing/unpacking for travel and seasonal transitions
• Coordinate with service providers (handymen, cleaners, landscapers)
• Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas
• Maintain indoor plants

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, and household supplies
• Create and manage running supply lists
• Coordinate and manage household orders (Amazon, Costco, etc.)
• Run errands including grocery shopping, returns, dry cleaning, and gift shopping
• Track household details (e.g., seasonal needs such as window cleaning)
• Handle packages, mail sorting, and deliveries

Support with Meal Planning & Preparation

• Coordinate weekly meal schedules with the family's meal prep chef
• Sync with meal prep chef and ensure groceries are stocked and the kitchen is fully prepped for meals to be prepared
• Learn and support family food preferences, dietary needs, and daily routines
• Assist with simple family staples, snacks, or school lunch items as needed
• Maintain kitchen organization, cleanliness, and smooth flow following meal prep

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (clothing, towels, bedding)
• Create systems that allow children to put away their own clothing independently
• Manage linens by rotating bedding, refreshing towels, and restocking essentials
• Keep laundry areas tidy and well-stocked

Vehicle Management

• Schedule and oversee vehicle maintenance, oil changes, and inspections
• Ensure vehicles are fueled, clean, and organized
• Track registration, insurance, and service schedules

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers, etc.)
• Research and coordinate repairs, maintenance, and quotes
• Support upkeep across one or more properties as needed
• Track seasonal property needs (e.g., window cleaning, outdoor maintenance)
• Proactively monitor property requirements and provide timely reminders to ensure all critical deadlines, such as rent collection, are met
• Oversee and monitor property-specific systems (e.g., HVAC, security, window cleaning schedules, fuel levels in jerry cans, etc.)
• Conduct regular walk-throughs to ensure ongoing upkeep, safety, and organization
• Serve as a primary contact for vendors or guests

Family Support & Child Assistance

• Support logistics for children's activities as needed
• Prepare backpacks, clothing, and snacks for busy days
• Support child-related laundry and organization
• Rotate toys, books, and artwork

Deep Cleaning & Special Projects

• Tackle occasional deep cleaning projects (refrigerator, oven, baseboards)
• Refresh specific zones such as entryways, garage, or storage areas
• Clean humidifiers, washing machines, and air purifiers on a monthly basis
• Organize special projects including seasonal décor and gear rotation

Administrative & Personal Assistant Support

• Assist with travel planning, scheduling, and logistics
• Manage family calendars and reminders
• Support activity sign-ups and appointment coordination for children
• Handle basic receipt tracking for tasks owned
• Maintain the home during travel: cleanliness, coordination with services, stocking essentials, and preparing for return

How to Apply

Please submit:

• A brief note explaining why you'd be a great fit for this role
• Your updated resume
• At least three professional references with contact information

Please note: This role requires a background check and signing an NDA.

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