Human Resources Officer

DUTIES

& RESPONSIBILITIES

1. Maintain confidential employee records and corresponds with managers/supervisors and all employee groups for enquiries regarding disability, sick, vacation, pension, unassisted/assisted leaves, maternity/parental leaves, payroll, collective agreement or working conditions, and benefits.
2. Respond to and interpret general collective agreement and exempt working conditions document inquiries.
3. Prepare projections and calculations for retirement, termination, maternity/parental leave, disability plans and other leaves for all employee groups.
4. Coordinate, process, and prepare salary calculations, increases, increments and adjustments, process changes in workloads or work plans, and maintain data using Banner relating to bi-weekly payroll and employee benefits.
5. Coordinates, processes and verifies the recruitment process for all employee groups and contract types including the verification of contracts for payroll submission.
6. Initiate and conduct semi-annual review of Chair appointments and prepare resulting payroll documentation for Chair stipend assignments. Liaise with Deans and Department Chairs to obtain such information.
7. Conduct annual review of CUPE specified term appointments, authorizing and compiling the final list and generating annual specified term appointment letters with written notification to the employee, CUPE and the employer. Manage and maintains payroll documentation and processes benefit adjustments.
8. Conduct regular reviews and audits to ensure accuracy for benefits, overage dependents and OLFM seniority/sick/benefit/vacation, update eligibility, and maintain data using Banner and Manulife systems. Coordinate all aspects of employee benefit program including enrolment and orientation to all employee groups on the benefit plan (Medical Services Plan, Manulife, Disability, and Insurance). Communicate with external parties and other Universities regarding benefits and communicate any changes in benefits to employees.
9. Coordinates the billing process for benefits and transfer confidential documentation to insurance carriers. Conduct monthly review and verify employee and dependant benefit coverage eligibility for all groups and make appropriate changes to benefit groups as necessary.
10. Coordinates auxiliary placement services on a rotating schedule, which includes scheduling and/or conducting interviews with the exempt Manager and/or HR Advisor/Consultant for all auxiliary employees, conducting reference checks, determining suitability of placement based on qualifications and seniority in accordance with job descriptions. Reviews auxiliary evaluations and provides HR Advisor/Consultant with reviews requiring follow up. Processes all HR related functions including setting up new and existing auxiliaries.
11. Generate and review 560 hour seniority report and calculates hours accrued to establish the final seniority date with written notification to the employee, CUPE and the employer. Processes payroll documentation and generates leave plans. Process terminations from the Auxiliary List in accordance with the Collective Agreement.
12. Provide instruction, orientation and training on a regular basis to staff, auxiliary and work study students.
13. Provide research, support and assistance with Ad hoc HR projects, plans, process and procedures in the areas of Disability management, tuition waivers, Continuing Sessional tracking, Grievance Settlements, Severance and HRIS enhancement.
14. Verify and approves eligibility of applications for tuition waiver requests on a per semester basis.

REPORTS TO
Manager,Human Resources Operations

QUALIFICATIONS

EDUCATION:

• Grade 12 plus 2 year post-secondary business diploma or equivalent

EXPERIENCE:

• 4 years' directly related Human Resources experience working with recruitment, computerized payroll systems and benefits and pension plan functions as well as advanced level experience with MS Office products

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to prioritize and meet deadlines
• Ability to perform electronic word processing at 60 wpm and data entry
• Accurate processing skills ensuring attention to details
• Excellent communication skills with the ability to explain benefit packages in a manner in which they are easily understood
• Excellent interpersonal skills and the ability to deal with employees in potentially highly emotional and personal situations
• Ability to work within an integrated team environment
• Excellent analytical and problem solving skills
• Ability to deal courteously and tactfully with staff in a strictly confidential setting
• In-depth knowledge of group benefits and payroll (including computerized integrated payroll systems)
• Advanced computer skills, MS Office

WORKING CONDITIONS

• Sitting at desk and computer for long periods of time
• Dealing with challenging or difficult personalities
• General office conditions

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.