Finance Clerk

Overview

Department: HIAH
Classification/Level: CA-4 ($46,800.00 - $57,200.00)
Employment Status: Term Full-Time - 6 months with possible extension

Reporting Relationship

The Finance Clerk will work under the direction of the Finance Manager.

Position Summary

The Finance Clerk will support our Economic Development team and M’Chigeeng First Nation finance department team with essential administrative tasks. The Finance Clerk will assist with invoicing, processing financial transactions, maintaining accurate records, and ensuring timely reporting. This role requires an individual with strong numerical aptitude, attention to detail, and an understanding of basic accounting principles.

Essential Functions

Financial:

• Data Entry & Record-Keeping: Maintain accurate financial records by inputting data into accounting software or spreadsheets. This includes posting journal entries, expenses, and invoices.
• Invoice Processing: Review, verify, and process incoming invoices for approval. Ensure proper coding and payment within company policies.
• Accounts Payable & Receivable: Assist in managing accounts payable and receivable processes, ensuring payments are made and received on time for all Economic Development projects/business operations, programs and services.
• Reconciliation: Perform reconciliations of bank statements, credit card statements, and other financial accounts to ensure accuracy.
• Reporting Support: Assist in preparing financial reports, including budget tracking, variance analysis, and other ad-hoc financial statements.
• Filing & Documentation: Maintain a filing system for all financial documents, invoices, receipts, and contracts, ensuring easy access and compliance with legal requirements.
• Customer/Vendor Communication: Communicate with clients, vendors, and internal departments to resolve discrepancies or provide financial information.
• Assist with Audits: Support the finance team during audits by providing requested documentation and assisting with audit preparations.
• General Administrative Support: Perform other clerical duties such as photocopying, scanning, and preparing correspondence as needed.

Qualifications:

• Education: High school diploma or equivalent. An associate degree in finance, accounting, or a related field is preferred.
• Experience: Prior experience in an administrative or clerical role, ideally in finance or accounting, is beneficial but not mandatory.

Skills:

• Basic knowledge of accounting principles and financial terminology.
• Proficiency in Microsoft Office Suite (especially Excel) and accounting software (e.g., QuickBooks, Xero, Sage).
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.

Key Attributes:

• Strong analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Time management and organizational skills.
• Positive attitude and strong work ethic.

Other:

• Extensive knowledge of funding agencies practices and procedures
• Knowledge and familiarity with general accounting systems and MFN’s computer applications
• Ability to work independently and effectively as a team player
• Must be a self-starter with a high level of energy
• Excellent organizational, time management and analytical skills to make sound decision making and problem solving
• Ability to demonstrate diplomacy and discretion and have an appreciation of the need for confidentiality
• Ability to prioritize and handle multiple assignments on a timely basis with a high degree of accuracy

Qualifications/Requirements

Preferred
University Degree in Business/Public Administration disciplines

Minimum
College diploma in Business Administration and/or Financial Management

Other
Advanced ACCPAC, Excel and PC skills, working knowledge of Microsoft Office Excellent financial acumen and familiar with government funding agreements
Strong communication skills for effective interaction with internal and external organizations Knowledge and experience in First Nation operational procedures
Knowledge of the Ojibwe culture, traditions and fluent in the language are considered assets Must be able to work independently and work well under pressure to meet tight deadlines Ability to work in a fast-paced changing environment
Must have valid driver’s license and reliable vehicle
Must be bondable
CRC requirement, must be thirty (30) days current original or certified copy

CRC Rationale
CRC must be thirty (30) days current original or certified copy. M’Chigeeng First Nation is in a position of trust and is committed and strives to provide and maintain the provisions of a safe and secure working environment for its employees. Therefore, candidate’s CRC record must be clear of any occurrences or convictions relating to fraud, theft, assault and any other related convictions.

Open until filled

If you are interested in this opportunity, applicants must submit cover letter, resume, with three current references with contact information (two work-related and one character reference) and copies of education certifications to:

Finance Clerk - HIAH
c/o Human Resources
M’Chigeeng First Nation, P.O. Box 333
M’CHIGEENG, ON P0P 1G0
Fax 705-377-4980 or email to:employment@mchigeeng.ca

INCOMPLETE applications will not be considered. Preference will be given to Anishinabek people.
For Job Description, please contact Human Resourcesemployment@mchigeeng.ca

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