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Makivvik
Administrative Assistant – FinanceMakivvik • Kuujjuaq (Land), QC, CA
Administrative Assistant – Finance

Administrative Assistant – Finance

Makivvik • Kuujjuaq (Land), QC, CA
30+ days ago
Job type
  • Full-time
Job description
Reports to: The Treasurer in the Treasurer’s Department

Responsibilities:

  • Provide comprehensive administrative support to the Treasurer and the Finance Department.
  • Manage and maintain the Treasurer’s calendar, including scheduling appointments and coordinating meetings.
  • Organize meeting logistics such as agendas, conference calls, and supporting materials.
  • Draft, proofread, and prepare letters, emails, and other correspondence on behalf of the Treasurer.
  • Oversee the daily administrative operations of the Treasurer’s Office to ensure smooth workflow.
  • Gather, organize, and prepare meeting materials in advance for the Treasurer.
  • Collaborate with staff across the Treasurer’s Department to coordinate administrative tasks and ensure consistency.
  • Assist in preparing PowerPoint presentations and other materials for Board meetings, AGM, and various internal or external events.
  • Coordinate logistics for special events, meetings, and departmental activities.
  • Arrange travel for the Treasurer, including itineraries, accommodations, and required documentation.
  • Record, prepare, and distribute minutes for meetings and ensure follow-up on action items.
  • Manage incoming phone calls, emails, and general inquiries directed to the Treasurer.
  • Prioritize and address issues requiring immediate attention, escalating when necessary.
  • Prepare official documents, correspondence, and other administrative materials as required.
  • Provide clerical and logistical support to departmental staff as assigned by the Supervisor.
  • Maintain organized filing systems (hard copy and electronic), ensuring accuracy, accessibility, and confidentiality.
  • Be available to travel, as requested.
  • Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

  • Relevant experience may be considered in lieu of formal education.
  • Strong proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, etc.).
  • Working knowledge and understanding of Inuit culture and Nunavik.
  • Minimum of five (5) years of experience in an administrative assistant or similar role.
  • Strong communication skills in Inuktitut and English; French is considered an asset.
  • Proven ability to collaborate effectively and take initiative in a dynamic office environment.
  • Able to work under pressure, manage multiple priorities, and meet tight deadlines.
  • Reliable, autonomous, and well-organized with strong time-management abilities.
  • Strong analytical and prioritization skills.
  • Flexible and adaptable to changing priorities and tasks.
  • Excellent interpersonal skills and a team-oriented working style.
  • Highly motivated, efficient, and punctual.
  • Demonstrated discretion and ability to maintain strict confidentiality.
  • Security clearance is required.

All marginal benefits available to employees of the Corporation as outlined in the Makivvik Human Resources Policy Manual:

It is the Corporation’s objective to favor and promote the employment of Inuit beneficiaries of the JBNQA.

We thank all applicants for their interest in this position. Only applicants selected for an interview will be contacted.

Are you interested in this position?

You can apply by filling in the form below.

  • Name * First Last
  • Email *
  • Phone
  • What job are you applying for? *
  • Attach your CV * (Max. file size: 50 MB.)
  • Only applicants selected for an interview will be contacted.
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Administrative Assistant – Finance • Kuujjuaq (Land), QC, CA

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