Accounting Clerk

Accounting Clerk (Part-Time)

School Overview

SJS is a leading independent all gender K-12 IB school in Vancouver Canada. At SJS we prioritize enriching education that nurtures learning competencies agency love for learning and student well-being. Teachers at SJS encourage students to engage thoughtfully in their learning to be risk-takers in their learning and strive to achieve their highest potential.

Position Purpose & Overview

St. Johns School (SJS) is seeking an Accounting Clerk to support the day-to-day operations of the Finance and Human Resources departments. The successful candidate will maintain accurate financial records and provide reliable administrative assistance including scanning and organizing documents accounts payable and receivable invoice entry and helping to ensure a timely and accurate month-end close. Through detail-oriented work and strong technical knowledge this position contributes to a well-organized and supportive workplace environment.

The Accounting Clerk will also support the Human Resources (HR) team with overlapping capabilities between the Finance and HR departments including invoicing benefit administration employee documentation and ongoing HR programs and initiatives.

Key Responsibilities

Typical responsibilities and duties are inclusive of but not limited to:

Finance

Under the direction of the Controller:

• Enter accounts payable invoice entries into Sage 300.
• Prepare and process monthly after school care invoicing.
• Scan copy and maintain organized physical and electronic files.
• Enter employee timesheet data into Excel spreadsheets.
• Provide vacation coverage for accounts payable responsibilities.
• Support Finance department projects and initiatives as needed under direction of the Controller.

Human Resources

Under the direction of the HR Generalist:

• Monitor HR-related documentation to ensure accuracy consistency and alignment with business processes.
• Maintain accurate employee records and payroll documentation in collaboration with the Finance department.
• Assist in the maintenance and updating of the HR Information Systems.
• Assist in the administration of group benefits procedures.
• Providing support with HR projects and school initiatives such as Wellness Professional Development Quarterly Administrative Meetings and Engagement Survey initiatives.

Required Qualifications and Key Skills

Education & Work Experience

• Successful completion of a post-secondary diploma or degree in Business Administration.
• Need to be legally entitled to work in Canada.
• A Basic First Aid certificate is considered an asset.
• Basic understanding and experience in working with accounting processes.
• Experience working with accounting software and HRIS is considered an asset.
• Experience and strong knowledge of the Google Workspace (Google Drive Docs Spreadsheets) environment and strong knowledge of Microsoft Excel

Qualities and Skills

• A motivated adaptable accountable and enthusiastic team player.
• Dynamic ability to work independently and collaboratively.
• Ability to maintain confidentiality and to work with discretion.
• Demonstrate and pursue excellence in practice and professional growth.
• Strong organizational administrative and interpersonal skills.
• Excellent verbal and written communication skills.
• Positive attitude demonstrated time management and strong emotional intelligence (EQ).

This role will require working hours outside of school office hours: often evening events;
occasionally going offsite to document student programs; and occasional morning and weekend commitments.

This job profile outlines the key responsibilities for the roles and is not meant to be exhaustive. This will include performing the administrative and related tasks or any other responsibilities required to reasonably meet the needs of St. Johns School including but not limited to the general duties outlined in the position profile.

It should be understood that the activities responsibilities and obligations of this position may be modified from time to time through discussion between the direct supervisor and the employee in order to effectively meet the requirements of the School. On rare occasions where there are urgent needs at the School an employee may be assigned to temporarily backfill role(s) critical to the schools operations and business continuity.

Conditions of Employment

• The successful candidate will be required to complete child abuse prevention training concussion training Level 1 first-aid training provided by St. Johns School and provide consent for a criminal background check for the vulnerable sector.
• Clearance on criminal record checks for vulnerable sector is a condition of employment
• The ability to legally work in Canada in an educational setting is a condition of employment.

Job Information

• Fixed contract term beginning as soon as possible until July 31 2026 with possibility of term extension and/or permanent role.
• Hours of work: Monday to Friday 8AM - 12PM (noon)
• Work location: on-site.
• Public transit subsidy reimbursement program
• Hourly rate range of $25.00 - $27.00 4% vacation pay

Reporting Structure

• Reports To: Director of Finance & Human Resources taking direction and supervision from the Controller and the Human Resources Generalist
• Direct Reports: None
• Department: Finance
• Key Interactions:
  • Internal: Administrative staff Controller HR Generalist and Director of Finance & Human Resources
  • External: Parents of students and visitors to the school

Applications

All interested candidates should include the following items in their application:

• Resume & Cover Letter
• Copies of any relevant certificates and diplomas.
• Three Professional References with contact details.

All interested candidates should submit their complete application at the following link:

Accounting Clerk

The posting will be active until filled. If you are having any problems submitting your application please email

St. Johns School is an Equal Opportunity Employer. St. Johns School is committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers from BIPOC (black indigenous and people of colour) persons with disabilities 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability we will work with you to make reasonable workplace accommodations you may need for your best work performance.

Key Skills
Invoicing,Inventory Control,Data Entry,Customer Service,Vendor Management,Accounting & Finance,Recounciling,General Ledger Accounting,Mathematics,Microsoft Excel,Reporting,Financial statement,Inventory Management,ACCA,Bookkeeping
Employment Type : Part-Time
Department / Functional Area: Finance
Experience: years
Vacancy: 1
Hourly Salary Salary: 25 - 27