Talent.com
Administrative Assistant
Administrative AssistantMatrix Logistics Services Limited • Cornwall, ON, CA
No longer accepting applications
Administrative Assistant

Administrative Assistant

Matrix Logistics Services Limited • Cornwall, ON, CA
30+ days ago
Job type
  • Temporary
Job description

Salary Range $55,000 - $65,000 based on experience.


Role Purpose:

Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Key Accountabilities:

  • Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.
  • Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.
  • Assist the General Manager with the month end close process.
  • Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
  • Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
  • Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of manager’s area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.
  • Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.
  • Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisor’s files.
  • Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports.
  • Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager.
  • Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.
  • Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.
  • Serve as central communication point for associates on human resource and associate relations items.
  • Delegate work to one or two clerical associates to Assist with routine duties.
  • Follow Up on all assignments delegated to subordinate managers as to status, completion, etc.
  • Operate office equipment including fax, copiers, printers, binding machines.

Required Education and Experience:

  • High School Diploma or Equivalent
  • Two years using MS Excel, MS Word and an email system
  • Three years related experience, preferred
  • Two years experience with accounts receivable and accounts payable, preferred

Our Organization is an equal opportunity employer. We are committed to accommodating applicants with disabilities throughout the hiring process. Accommodations for job applicants with disabilities will be provided upon request.

Create a job alert for this search

Administrative Assistant • Cornwall, ON, CA

Similar jobs

Biology Private Tutoring Jobs Saint Andrews West

SuperprofSaint Andrews West, Canada
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more

 • Promoted

Information Technology Private Tutoring Jobs Cornwall

SuperprofCornwall, Canada
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more

 • Promoted

Arithmetic Private Tutoring Jobs Saint Andrews West

SuperprofSaint Andrews West, Canada
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more

 • Promoted

Sales Representative - 60k / Year - Remote

Spade RecruitingSouth Glengarry, Ontario
Remote
Full-time
Quick Apply

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day providin...Show more

 • Promoted

Human Resources Assistant

Bayshore HealthCareCornwall, ON, CA
Full-time

Are you an HR Generalist or Admin Assistant with HR experience looking for an opportunity to support a dedicated team of Healthcare Professionals working in remote northern communities of Canada? T...Show more

 • Promoted

Admin Assistant - Care Home

Barchester HealthcareCornwall, ON, CA
Full-time

This role is Monday - Thursday, 9:00 AM - 5:30 PM, with weekend cover when needed.As an Admin Assistant at a Barchester care home, you’ll carry out a range of responsibilities to help us deliver th...Show more

 • Promoted

Academic tutoring Private Tutoring Jobs Saint Andrews West

SuperprofSaint Andrews West, Canada
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more

 • Promoted

Statistics Private Tutoring Jobs Cornwall

SuperprofCornwall, Canada
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more

 • Promoted

Remote Sales (140K+ per year)

RogersCornwall, Ontario
Remote
Full-time

Experience & Qualifications:.A minimum of 2 years of verifiable sales experience is required.Please note that general retail roles (e.Formal training in a recognized sales methodology (e.MEDDICC, S...Show more

 • Promoted

Remote Inside Sales (140k+ per year)

RogersCornwall, Ontario
Remote
Full-time

Experience & Qualifications:.A minimum of 2 years of verifiable sales experience is required.Please note that general retail roles (e.Formal training in a recognized sales methodology (e.MEDDICC, S...Show more

 • Promoted

Business Sales Consultant - Remote - Flexible hours

RogersCornwall, Ontario
Remote
Full-time

Experience & Qualifications:.A minimum of 2 years of verifiable sales experience is required.Please note that general retail roles (e.Formal training in a recognized sales methodology (e.MEDDICC, S...Show more

 • Promoted

Administrative Assistant Admin Work From Home - Part Time Focus Group Panelists

ApexFocusGroupNorth Glengarry, Ontario, Canada
Remote
Full-time +1

Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Call Center Representative Agent experience needed.Call ...Show more

 • Promoted

ESL Private Tutoring Jobs Saint Andrews West

SuperprofSaint Andrews West, Canada
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more

 • Promoted

Pharmacy Assistant

Medical Arts PharmacyCornwall, ON, CA
Full-time +1
Quick Apply

Medical Arts Pharmacy is an independent pharmacy with two locations in Cornwall.We provide pharmaceutical services to individuals living in the community, residents in long-term care, retirement ho...Show more

Remote Sales Representative - High earnings potential 140k+

RogersCornwall, Ontario
Remote
Full-time

Experience & Qualifications:.A minimum of 2 years of verifiable sales experience is required.Please note that general retail roles (e.Formal training in a recognized sales methodology (e.MEDDICC, S...Show more

 • Promoted

Rogers Sales Rep (140K+ per year) - Remote

RogersCornwall, Ontario
Remote
Full-time

Experience & Qualifications:.A minimum of 2 years of verifiable sales experience is required.Please note that general retail roles (e.Formal training in a recognized sales methodology (e.MEDDICC, S...Show more

 • Promoted

Referral program - Cornwall

OlymelCornwall, ON, CA
Full-time

At Olymel, we believe in the power of referrals.If a member of our team has referred you, it’s because they recognize your potential to contribute to our collective success.Develop your skills and ...Show more

 • Promoted

French Private Tutoring Jobs Saint Andrews West

SuperprofSaint Andrews West, Canada
Full-time +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more