Office Administrator | Nisku, AB

Procon Mining and Tunnelling (Procon) is one of the leading mine development contractors in North America. We are specialized in underground mine development, contract mining, underground excavations, civil tunneling and mining related construction projects. Centered by our people, our company culture is driven on the tenets of integrity, innovation, relationships and performance for our clients, business partners and the communities we work in. As a specialty contractor in a safety-sensitive business, our workforce safety is the foundation for everything we do.

Procon takes pride in our extensive history of successfully partnering with Indigenous communities. We believe in Indigenous partnerships that offer mutually beneficial outcomes through economic benefits and capacity building. Moving beyond compliance, we truly value the experience and knowledge brought to our Indigenous partnerships.

We are looking for a motivated and experienced Office Administrator to join us at our Nisku office.

Position Summary:

Reporting to the EVP Operations, we are looking for an Office Administrator to join the team in our Nisku office.

Responsibilities:

The Office Administrator is a key member of the Equipment Division. The role responsibilities include but are not limited to:

• Utilize and maintain the organization’s ERP system to input, update, and manage administrative, financial, and operational data, ensuring accuracy, data integrity, and compliance with established processes.
• Maintain the document control system and filing to ensure accuracy, confidentiality, and compliance
• Coordinate incoming and outgoing calls and mail.
• Serve as the primary point of contact for internal and external stakeholders
• Oversee the inventory of office supplies, ordering new supplies as necessary to keep the office running efficiently.
• Provide administrative support to leadership, including scheduling, correspondence, and meeting coordination
• Compile and submit expense reports, ensuring accuracy and timely submission
• Draft, review, and distribute clear, accurate, and timely internal and external communications
• Responsible for operating and maintaining office equipment, such as copiers, fax machines, and computers, ensuring everything is functioning properly.
• Prepare, review, and distribute reports, and internal documentation for Nisku team members.
• Liaise with Procon Travel to coordinate site travel for personnel and visitors.
• Perform other related duties as assigned.

Qualifications / Requirements:

• Diploma in Office Administration, or other related fields; or
• Completion of high school diploma and equivalent combination of education and experience
• Minimum 3 years related administrative experience.
• Experience working in a multi-jurisdictional workplace.
• Ability to interpret and transpose numerical and aliphatic data
• Strong organizational and verbal/written communication skills
• Proficient with spreadsheets including formulas, pivot tables, and data validation in Excel, power point and Microsoft Office.
• Ability to problem-solving, resolving discrepancies between timecards and reported hours
• Analytical and problem-solving skills with attention to detail
• Ability to maintain confidentiality and discretion
• Ability to work well under pressure and meet deadlines
• Ability to multitask and prioritize workload
• Ability to work effectively in both office and remote environments
• Bilingual (English/French) is considered an asset

What we offer:

• Competitive compensation package
• Group RRSP
• Vacation
• Extended Health Care benefits, including Employee Assistance Program
• Ability to develop your career alongside industry leaders
• Opportunity to create change within the workplace
• A positive and driven work environment

Diversity, equity, and inclusion is valued at Procon and increasing Indigenous and minority groups representation within our company’s workforce composition is a priority. We are an equal opportunity employer and welcome all qualified applicants.

We mine talent and nurture innovation. Our people truly are our strength. At Procon, whether in the field or the office, you’ll be part of a cohesive team and work alongside great people from diverse backgrounds: people who love their work and are inspired to provide solutions to our clients and exceed expectations.