Office Administrator

Job Description

On behalf of our client, an accounting firm located in downtown Milton, Ontario, we are seeking a professional, friendly, and organized Office Administrator/Receptionist. The firm supports small to mid-sized businesses across the Greater Toronto Area, providing accounting, assurance, tax, bookkeeping, and business advisory services. As the first point of contact for clients and visitors, you will manage front desk operations, assist with administrative tasks, and help maintain a welcoming atmosphere for clients and staff.

Salary

$50,000–$55,000 per year

Hours of Work

• Monday to Friday, 9:00 a.m.–5:00 p.m. (full-time)
  
• Half-days on Saturdays during tax season (March and April)
  

Key Responsibilities

• Greet clients, visitors, and vendors in a courteous and professional manner.
  
• Manage calendars, answer telephone and email inquiries from clients, direct questions, and schedule appointments for the accounting team.
  
• Maintain a clean, organized reception area that is welcoming at all times.
  
• Assist clients with check-in, respond to general questions, and support the smooth flow of information within the office.
  
• Handle incoming and outgoing mail, packages, and deliveries.
  
• Prepare meeting rooms for client and team meetings.
  
• Manage and coordinate office supplies and inventory, ensuring necessary materials are available.
  
• Manage the firm’s website and online presence, including updating client resources, tax forms and checklists, and news content as needed.
  
• Organize and maintain current and archived office filing systems, and provide general administrative support such as data entry and document preparation.
  
• Assist with finalizing and printing client financial statements and preparing invoices.
  
• Schedule and confirm client appointments and follow up on cancellations or rescheduling.
  
• Coordinate with the accounting team to ensure client needs are met promptly.
  
• Maintain the confidentiality of sensitive information, particularly client financial data.
  
• Improve client tracking processes and support the overall efficiency and effectiveness of office operations, equipment, and systems.
  

Requirements

• High school diploma or equivalent; additional administrative certifications or experience are an asset.
  
• Strong verbal and written communication skills.
  
• Ability to multitask and prioritize in a fast-paced environment.
  
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  
• Strong organizational skills and attention to detail.
  
• Professional appearance and demeanor.
  
• Previous experience in a receptionist, administrative, or customer service role is preferred.
  
• Knowledge of accounting or finance terminology is an asset but not required.
  
• Ability to maintain confidentiality and handle sensitive information with discretion.
  

Benefits

• Opportunity to join a stable, long-established accounting firm located in downtown Milton and serving businesses across the Greater Toronto Area.
  
• Comprehensive benefits package, including extended health care, dental, vision, and life insurance.
  
• Team-oriented and fun work environment.
  
• On-site parking.
  

If you are a highly proficient, people-oriented Office Administrator, this could be the role for you. Click Apply to learn more.

After successful candidates are extended a conditional offer of employment, we may ask the successful candidate to consent to employment verification and a criminal record check relevant to the responsibilities of the position. Any information obtained will be assessed in accordance with applicable law.

We may use artificial intelligence during certain parts of the recruitment process to screen, assess, or select applicants. Accommodation is available upon request for applicants with disabilities throughout the recruitment process. We thank everyone who applies. We are committed to communicating quickly, often, and well, and we will contact all applicants within five business days. No phone calls, please. IND1

Requirements
High school diploma or equivalent; additional administrative certifications or experience are an asset. Strong verbal and written communication skills. Ability to multitask and prioritize in a fast-paced environment. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Strong organizational skills and attention to detail. Professional appearance and demeanor. Previous experience in a receptionist, administrative, or customer service role is preferred. Knowledge of accounting or finance terminology is an asset but not required. Ability to maintain confidentiality and handle sensitive information with discretion.