Administrative Assistant

Job Description

Overview

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

AtkinsRéalis is looking for an Administrative Assistant (Project Administrator) to join the East Harbour Transit Hub Alliance project in Toronto. The person will be part of a high-performing project team that is dedicated to delivering this complex undertaking through collaboration and a best-for-project vision.

The role will report to the Senior Leadership Team Member.

This position requires on-site (project office) presence 5 days a week.

Your role

• Draft and disseminate correspondence for management personnel including the use of online data management systems;

• Manage all aspects of internal and client meetings including the preparation of agendas filing of correspondence preparing and distributing minutes and action registers to the relevant stakeholders;

• Provide accurate information and customer service to the client external vendors subcontractors and community stakeholders;

• Pro-actively coordinate management diaries which will include scheduling and calendar planning;

• Successfully utilize key software packages and online data management systems such as MS Office Suite Procore Aconex and SharePoint ensuring information is up to date and stored safely;

• Assist the Project Director with general administrative activities such as travel booking performance data upload etc;

• As required support the broader project administration team in areas such as procurement accounts/invoices plant management and training.

About you

• At least 2 years proven experience as an Administrative Assistant in a project environment;

• Experience of providing a high quality and efficient administration service;

• Team player with ability to work autonomously and communicate at all levels with a positive pro-active approach;

• Excellent working knowledge of Microsoft Office suite of products (in particular Word but also Teams Outlook Excel and PowerPoint);

• Great interpersonal skills (tact integrity confidentiality patience and ability to get on well with all levels of staff).

Expected compensation for this role is $52000 - $71500 annually. Base salaries are determined according to several parameters like skills experience and potential impact on the role. Internal and external competitiveness are also taken into account in our offers.

Rewards & benefits

Explore the rewards and benefits that help you thrive at every stage of your life and your career at AtkinsRéalis in Canada.

Enjoy competitive compensation employee recognition and a brilliant range of flexible benefits you can tailor to your health wellbeing financial and lifestyle needs.

Make the most of diverse opportunities for training and professional development to grow your skills and expertise.

And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

Be rewarded. Find out more.

About AtkinsRéalis

Were AtkinsRéalis a world-class engineering services and nuclear organization. We connect people data and technology to transform the worlds infrastructure and energy systems. Together with our industry partners and clients and our global team of consultants designers engineers and project managers we can change the world. Were committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as AtkinsRéalis) are committed to protecting your privacy. Please consult ourPrivacy Noticeon our Careers site to know more about how we collect use and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis you confirm that you have read and accept our Privacy Notice.

Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis accommodation policies at the time the employment offer is extended and the information will be shared with new personnel during the onboarding process.

Worker Type

Job Type

At AtkinsRéalis we seek to hire individuals with diverse characteristics backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender ethnic or national origin sexual identity and orientation age religion or disability but enriches itself through these differences.