Req ID : 460001
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Objective :
- Define and implement Documentation Management within the Project organization
- Ensure the whole project documentation availability
- Categorize technical and management documents produced for the Project in accordance with : Alstom Transport internal rules Project needs and Contract signed with the Customer relative to documentation management
Responsibilities and Accountabilities :
Ensure the Project Documentation Management plan is produced and validatedManage and implement the Project Documentation according to the rules defined in the Project Documentation Management PlanConfirm that rules are understood and respected by every Project Management team memberAdapt and implement the Alstom standard documentation structure to the ProjectMake sure internal validation of documents is done before submittal to CustomerManage the documentation delivery in due time to CustomerAlert the Project Management team about next milestones related to documentation issuesFollow Customer and stakeholders’ documentation statusCreate and update the Project document templatesDeploy and manage the Alstom standard Project EDMS (Electronic Documentation Management System) with IT supportEnsure the Project documentation recording in the EDMSDefine and maintain Project internal and external distribution listApply the translation of the documentationProvide documentation reporting and indicators to Site Documentation Manager, Project Manager, Project Management Team and CustomerDefine and manage documents storage during Project life and documents archiving at the end of the ProjectEnsure the role of EDMS Key User (if no Site EDMS key user) at Project level : First level support to EDMS users EDMS users list update Training new users, request account creation to EDMS administration teamPerform REX and suggest improvements of the activity (process, organization, EDMS)Promoting the Alstom Code of Ethics and adhering to the highest standards of ethical conductManages the workload and delegates to Document Controllers as neededQualifications / Requirements :
Bachelor’s Degree (BS)Minimum 3 years of Documentation Management experience (7 year minimum if no BS degree)EDMS tool and environment knowledgeGood Communication (oral and written) and interpersonal skillsAbility to work with, and contribute as a teamAttention to detailSystematic, rigorous, organized, able to multitaskCompetence in Microsoft OfficeDesired Characteristics :
Engineering environment awarenessKnowledge of Railway Signaling products and systemsYou don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
Important to note
As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.
Job Type : Experienced
Job Segment : Project Manager, Manager, Technology, Management
