Sample Coordinator and Front Desk Support - Dollard Des Ormeaux

We are looking for a Samples Coordinator and Front Desk support to take ownership of managing frozen food samples from receipt to delivery. You will ensure samples are handled efficiently, accurately, and safely, while supporting internal teams and maintaining smooth office operations. This role is ideal for someone highly organized, detail-oriented, and comfortable balancing hands-on coordination with front desk and administrative tasks.

Advantages
Monday-Friday 8AM-5PM
Part of the annual discretionary bonus plan
Health/Dental insurance coverage (100% of premiums paid by company)
Telus Virtual Health Care Telemedicine
2 weeks paid vacation per year
5 personal/sick days per year
50% subsidized gym membership to Fit Form down the street from the office
Flex Friday working hours (early end to day 1pm during summer months, 3pm all other months)
Casual-professional work environment
Weekly fresh fruit program in office
Brand new beautiful head office
Free onsite parking with free electric charging stations
Outdoor patio for lunches and events
Company outings fully paid by the company

Responsibilities
Sample Coordination (60%)
• Organize the receiving, unpacking, and storage of frozen food samples.
• Coordinate notifications to internal stakeholders and manage dry ice and packaging orders.
• Maintain accurate freezer inventory and storage organization.
• Prepare and manage forms related to cross-border shipments.
• Scan and distribute documentation related to LATAM and export shipments.
• Drive to the airport on an as-needed basis to retrieve emergency packages (expenses reimbursed).

Front Desk & Office Operations (30%)
• Serve as the first point of contact by welcoming visitors, answering incoming calls, and managing mail and courier deliveries.
• Prepare waybills and coordinate outbound shipments via FedEx and West Island Express.
• Track courier deliveries, follow up on delays, and open service cases as required.
• Order and manage office supplies, stationery, janitorial items, coffee and kitchen supplies.
• Maintain shared spaces, including dishwasher operation and daily cleaning of coffee machines.
• Coordinate weekly fresh fruit program setup.
• Assist with coordinating office events, catering, and seasonal decorations.

Administrative Support (10%)
• Review and approve invoices related to couriers, suppliers, and office services.
• Support management with administrative tasks including tracking, filing, organization, and documentation.

Qualifications
Qualifications & Skills
• Fluent in English (written/spoken); professional working proficiency in spoken French.
• Experience in front desk reception
• Strong communication skills and customer-service mindset.
• Highly organized with strong attention to detail.
• Comfortable working independently and managing multiple priorities.
• Proficient with Microsoft Office (Excel, Word, Outlook).
• Experience with SAP Business One (SAPB1) considered an asset.

Summary
Why Randstad?

There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.

If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca /

Add us on LinkedIn:
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/


For a complete list of all available jobs by division, visit www.randstad.ca

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Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

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