Legal Senior receptionist

Are you looking for a new administrative challenge? Do you have experience in working as a receptionist in a corporate setting, preferably a law firm?

Our client is currently recruiting for a receptionist for their downtown Montreal office.

If you think this role is for you, please don't hesitate to apply!

Advantages
- Full time permanent position
- Schedule from 8:30a.m. to 4:30 p.m. Monday to Friday
- No overtime, stable schedule
- Offices located downtown Montreal
- Competitive salary
- Benefits: Dental, medical, and travel insurance (premiums are paid and dependents can be added), 2% RRSP matching
- Work environment: Clean, pleasant, organized, and welcoming office. The environment is also fast-paced and demanding, with a culture focused on trust and respect.

Responsibilities
Greet clients and visitors in person in a welcoming and professional manner
Inform applicable person(s) of visitor arrival(s).
Answer internal and external telephone calls to the Firm’s switchboard utilizing a Cisco console, properly directing calls, taking applicable messages accurately and locating individuals if messages are urgent.
Accurately manage boardroom bookings and hospitality requests using meeting room booking software.
Assist with Firm security by ensuring front desk is never unattended.
Maintain discretion and confidentiality.
Ensure all visitors are accurately logged on the Firm’s internal visitor logging system.
Issue temporary visitor passes to guests.
Ensure the reception area is neatly maintained.
When covering the early morning shift, check for staff absence calls and promptly send accurate notifications to applicable individuals of absent staff.
Other administrative and clerical duties as assigned.

Qualifications
Knowledge of or experience with a computerized switchboard and large meeting room booking software (Rendezvous).
Excellent communication skills both in French and English and superior client relation skills with a keen sense of professionalism.
Proficient computer skills including MS Outlook, Word, intranet, and legal based software programs.
Ability to work as a team and good problem-solving abilities.
Self-motivated, highly organized with the ability to multi-task in a fast-paced work environment.
Outstanding professionalism
Reliability
Acute sense of responsibility
Outstanding organizational skills
Professional judgment

Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English


Summary
Interested in this position?

Send us an email anytime at dorine.sportouch@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.