Accounts Receivable Administrator

Job Description

Job Description

The Accounts Receivable (AR) Administrator is directly responsible for performing data entry and related duties in posting accounts receivable payments. This includes maintaining ledgers, credit balances, and resolving account irregularities. The AR Administrator will also process claims, refunds, adjustments, and any other accounting transactions related to AR management. This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices due to the organization.

Core Duties/Responsibilities:

• Collaborate with the Finance team to maintain collection goals and general AR performance levels.
• Communicate with internal/external sales representatives and accounting/tax professionals as necessary to complete transactions.
• Prepare all sales invoices.
• Receive and fill out receipts for third party payments, whether by check, credit, and other forms of payment.
• Process credit card payments from customers online through JP Morgan/AssurePay.
• Upload invoices to ARIBA network for customers.
• Post and reconcile customer payments to general ledgers.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
• Form collection strategies to mitigate customer objections to making timely AR payments.
• Investigate and resolve billing discrepancies.
• Proactively address issues after invoicing and collaborate with cross-functional teams to resolve billing discrepancies.
• Investigate collection problems and advise customers on corporate AR policies and procedures.
• Make arrangements for payment of outstanding and late accounts.
• Perform order reviews to make sure all billing terms match and are correct.
• Review and apply revenue recognition policies for installation orders or for orders that are not fully compliant.
• Prepare monthly AR aging reports.
• Prepare and distribute Intercompany statements.
• Prepare and distribute monthly month to date and year to date Intercompany Revenue Reports.
• Perform AR balance sheet reconciliation monthly, investigate any out of balances.
• Prepare AR Collection Forecast Report weekly.
• Analyze accounts receivable data, providing insights to help drive strategic financial decisions and improve cash flow.
• Attend weekly AR Collection update meeting.
• Review D&B reports and responses from trade references and making recommendations for approvals, requiring deposits depending on the credit approval, and sending feedback.
• Prepare and process bank deposits.
• Continuously improve AR processes to enhance efficiency and member satisfaction, documenting best practices and key learnings along the way.
• Perform other duties as assigned.

Skill/Knowledge & Other Requirements:

• College Diploma in Business or Accounting.
• 3+ Years of direct experience in an AR.
• High level of proficiency with Microsoft Office.
• Must have SAP experience.
• Ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Strong knowledge of collection regulations and fair credit practices.
• Experience in gathering data, compiling proper information, and preparing financial reports.
• Ability to perform moderate to complex account reconciliations.
• Strong knowledge of accounting systems, budgets, and internal controls.

Other Skills/Knowledge:

• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
• High level of attention to detail and degree of accuracy.
• Strong work ethic and positive team attitude.
• Strong organizational, problem solving, analytical thinking, planning, prioritization, and execution skills.
• Ability to make decisions and multi-task.
• Excellent teamwork and team building skills.
• Ability to communicate both verbally and written.
• Ability to build and maintain lasting relationships with other departments, key business partners, and government agencies.

Mirion Technologies (Canberra CA) Ltd. is in compliant with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We are an equal opportunity employer that is committed in providing accommodations for applicants with disabilities upon request at any stage of the recruitment process. Please advise the Human Resources Department of any accommodations you may need during the recruitment process.