office assistantTaylor MacLellan Cochrane • Kentville, NS, CA

office assistant

Taylor MacLellan Cochrane • Kentville, NS, CA

30+ days ago

Job type

Full-time

Permanent

Job description

Work Term: Permanent
Work Language: English
Hours: 37.5 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 1 year to less than 2 years
or equivalent experience

Work site environment

Business

Work setting

Office
Rural area
Law firm

Tasks

Type and proofread correspondence, forms and other documents
Receive and forward telephone or electronic enquiries
Process incoming and outgoing mail manually or electronically
Send and receive messages
Prepare invoices and bank deposits
Provide general information to clients and the public
Photocopy and collate documents for distribution, mailing and filing
Order office supplies and maintain inventory
Perform data entry
Provide customer service
File material in storage area
Label files according to retention and disposal schedules
Locate and remove files requested
Determine and establish office procedures and routines
Answer telephone and relay telephone calls and messages

Computer and technology knowledge

Electronic scheduler
MS Word
Accounting software
MS PowerPoint
Adobe Acrobat Reader
MS Access
MS Excel
MS Outlook
MS Windows
WordPerfect

Technical terminology

Legal

Equipment and machinery experience

Scanner

Area of work experience

Reports and records

Area of specialization

Reports
Forms and records
Invoices
Contracts
Correspondence
Shipping and receiving

Security and safety

Criminal record check

Transportation/travel information

Own transportation
Public transportation is available

Work conditions and physical capabilities

Fast-paced environment
Work under pressure
Tight deadlines
Repetitive tasks
Combination of sitting, standing, walking
Sitting
Bending, crouching, kneeling
Attention to detail

Personal suitability

Adaptability
Efficiency
Hardworking
Positive attitude
Proactive
Quick learner
Time management
Accurate
Dependability
Excellent oral communication
Excellent written communication
Flexibility
Organized
Reliability

Screening questions

Are you available to start on the date listed in the job posting?
Do you have experience working in this field?
Do you have the required certifications listed in the job posting?
Do you live near the job location?

Employment terms options

Health benefits

Dental plan
Health care plan
Vision care benefits

Financial benefits

Group insurance benefits
Life insurance
Registered Retirement Savings Plan (RRSP)

Other benefits

Free parking available
Wellness program

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Office assistant • Kentville, NS, CA

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