Administrative Assistant

The Role

Our client is seeking an Administrative Assistant (12-month contract) to provide comprehensive administrative support to a team within a fast-paced and collaborative environment. This role is ideal for someone who is highly organized, detail-oriented, and enjoys supporting day-to-day operations while keeping processes running smoothly.

Responsibilities

• Provide day-to-day administrative support to a team, ensuring efficient coordination of tasks and activities.
• Perform routine administrative and bookkeeping duties, including invoicing and cheque processing.
• Coordinate and schedule meetings, calendars, and travel arrangements.
• Support vendor management processes, including supplier account setup and maintenance.
• Accurately enter data into systems, maintain records, and manage document filing (both electronic and paper-based).
• Oversee janitorial services and maintain inventory of supplies.
• Act as a point of contact for incoming calls, messages, visitors, and mail distribution.
• Provide basic clerical and administrative support, escalating more complex issues as needed.
• Assist with additional administrative tasks and projects as required.

Requirements

• Completion of secondary school (high school diploma or equivalent).
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, .
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities in a structured and efficient manner.
• Strong communication skills and a professional, team-oriented approach.
• Ability to handle confidential information with discretion.
• Must be legally eligible to work in Canada.

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