Executive Assistant

Excellent opportunity for a seasoned EA to join a very successful, well-established, and high-growth Vancouver-based company in the fast-paced tech sector. Directly supporting 2 C-Suite Executives.

Who- the Company:

Our client is an award-winning business with operations and customers all around the world. They have a very fast-paced and exciting work environment and corporate values that promote teamwork, trust, and sincerity. The company has over 1000 employees.

What- the Role:

This is a well-rounded Executive Assistant role spanning a variety of areas such as:

• complex multi-time-zone calendar management.
• in-person and virtual meetings: scheduling, preparing materials & slide decks, leading department-wide meetings including guiding agenda, introducing speakers, following-up on action items, etc.
• global travel coordination.
• email inbox organization & digital filing.
• departmental budgeting & expense management.
• event planning.
• document creation.
• internal & external communications.
• ad hoc projects and initiatives.

Directly supporting 2 C-suite Executives.
We are looking for a seasoned, polished, and confident EA who will be viewed informally as a mentor to other administrative staff within the company. The ideal EA will be someone who can identify opportunities for improvements to internal cross-departmental and cross-regional communication, who will leverage existing and new technologies, and who will take the lead on implementing new administrative efficiencies.

Who- the Candidate:

On behalf of our client, we are seeking a highly organized, polished, adaptable, dynamic, and professional EA who is values-based and who is a team player with great written and verbal communication skills. Qualified candidates will have at least 8 years’ relevant experience directly supporting busy executives in very fast-paced and dynamic business environments.
Business acumen is essential in this senior EA role, and the new EA will be someone who takes the time to get to know the ins & outs of the company’s complex, interesting, and high-growth business operations. Candidates must be tech savvy, and able/willing to continuously optimize the use of tools and technologies at the company.

How Much:

Highly competitive base salary commensurate with calibre of EA experience and skills, in the range of $90,000 to $118,000, with a sweet spot of $105,000 to $110,000. Please discuss your compensation expectations further with SWIM! The total compensation package includes health & dental benefits, 4 weeks’ paid vacation, etc.

Where:

Vancouver. Hybrid schedule. We are looking for an EA who is adaptable and who can adjust their work hours based on business needs (i.e. attending an early morning or early evening meeting to accommodate colleagues in other time zones).
This flexibility is reciprocated by the employer, and the EA can manage their own fluid hybrid schedule.
Working only 1-2 days/week in the office is typical, but some weeks it could be 3-4, depending on meetings, events, executives traveling to Vancouver, etc. The company’s Vancouver corporate office is accessible by car, bike, and transit.

When & How to Apply:

If you are interested in this opportunity to work with a successful and reputable Vancouver company in the fast-paced technology sector, please do not hesitate to apply soon as this search is moving quickly. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY to send us your resume. SWIM is presenting short-listed EA candidate profiles directly to the hiring team for review. Please note SWIM is very discreet and careful with the candidacy of currently employed and confidential job seekers. Thank you!

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