Talent.com
Canada Lands Company
Administrative AssistantCanada Lands Company • Montreal, QC, CA
Administrative Assistant

Administrative Assistant

Canada Lands Company • Montreal, QC, CA
12 days ago
Job type
  • Full-time
Job description

Short Summary

The Administrative Assistant provides administrative and program support to the staff in the regional office, and acts as receptionist as well as office coordinator. The Administrative Assistant maintains the office environment in a professional and hospitable manner, providing professional support to all staff while supporting external relationships, and hosting visitors as an ambassador for CLC.

Job Description

  • Coordinates, schedules and organizes meetings and conferences with CLC employees, all levels of government, clients, consultants and other third parties; Sets up boardroom, when required.
  • Under the supervision of appropriate CLC staff, provides administrative and secretarial support (e.g., logistics, hospitality) at internal and external meetings with stakeholders, consultants, government, and the public.
  • Provides calendar management for Real Estate employees within the regional office, if requested.
  • Types and/or formats correspondence, briefings, and presentations, including Senior Management Team (SMT) Reports and Board Submissions.
  • Supports the preparation of regional and corporate reports, including assisting with the Corporate Plan and assembly of annual budget binders.
  • Makes travel and accommodation arrangements for staff and prepares employee reimbursement and personal expense claims.
  • Serves as administrative liaison between the regional office and administrative units (accounting, communications, human resources, IT, records, etc.) in other Company offices.
  • Assists with various corporate communications and public relations functions.
  • Verifies overhead expenses, prepares payment vouchers, balances overhead costs at month end and investigates queries on outstanding invoices.
  • Coordinates incoming and outgoing mail, shipping and receiving.

Qualifications

  • Minimum high school diploma required, with a preference for post-secondary education.
  • Minimum of one to three years of experience in an office administration role required.
  • Experience in client relations and customer service required.
  • Professional training in, and proficiency with the use of, standard office software, including Microsoft Word, Excel, Powerpoint, Outlook and Team, and Adobe (including Adobe Sign), is required.
  • Proficiency with the use of other virtual meeting platforms (i.e. Zoom, Skype, Google Meet/Hangouts), considered an asset.
  • Experience in administration for land development or real estate projects, considered an asset.
  • Financial training and/or education, considered an asset.
  • Bilingualism (English/French), considered an asset.

Compensation & Benefits

Recruitment Range: $46,624 to $52,452*

Benefits: Health, Dental, Vision, Vacation, Personal days, Employee Family Assistance Program, Fitness Allowance, Pension and Incentive

* The recruitment range provided reflects the expected compensation for this role. Actual compensation within this range will be determined based on the successful candidate’s skills, experience, education, and other job-related factors.

Artificial intelligence tools are not used in the screening or assessment of applicants for this position.

Create a job alert for this search

Administrative Assistant • Montreal, QC, CA

Similar jobs

Administrative Assistant

BFL CANADAMontreal (administrative region), QC, CA
Full-time

We offer more than a job, we offer a career!.We support our employees to shape their career by encouraging continuing education and investing in training and development.We put our employees at the... Show more

 • Promoted

Bilingual Administrative Assistant

Ernst & Young Advisory Services Sdn BhdMontreal (administrative region), QC, CA
Full-time

At EY, we’re all in to shape your future with confidence.We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.Join EY and help ... Show more

 • Promoted

Administrative Assistant Work From Home - Part-Time Focus Group Panelist Needed

Apex Focus GroupMontreal, QC, Canada
Remote
Part-time

Now accepting applicants for Focus Group and Clinical Trial studies.Earn up to $750 per week part-time from home.Must complete questionnaire to see if you qualify.Administrative Assistant earn side... Show more

 • Promoted

Executive Administrative Assistant

BRPHochelaga, QC, ca
Full-time

We are seeking an Executive Administrative Assistant to provide exceptional administrative support under the supervision of the Vice President and Directors of the Service Strategy and Support team... Show more

 • Promoted

Administrative Assistant

Compunnel, Inc.Montreal, Montreal (administrative region), CA
Full-time

The Client Team supports the day-to-day operations of the office, providing assistance to key stakeholders across all divisions.This role involves managing new hire onboarding, event logistics, cal... Show more

 • Promoted

Advocacy Administrative Assistant

CSU ConcordiaMontreal (administrative region), QC, CA
Part-time +1

Permanent, part-time (15-20 hours per week).Class 3) (+ annual increase June 1st).The Concordia Student Union (CSU) is seeking an undergraduate student to fill the position of Advocacy Administrati... Show more

 • Promoted

Office Administrative Assistant

Nestlé Nespresso SAMontreal (administrative region), QC, CA
Temporary

Office Administrative Assistant (12 month contract).Location: 300 Léo-Pariseau, suite 2300 Montréal, QC Canada H2X 4B3.Nestlé Nespresso SA is a pioneer and is widely regarded as one of the top refe... Show more

 • Promoted

administrative assistant

Gdi Services (Québec) SECMontreal (administrative region), QC, CA
Full-time +1

You have successfully applied for this job through Job Bank!.Location 695, 90e Avenue LaSalle , QC H8R 3A4.Salary 48,000 to 56,000 annually (To be negotiated) / 35 hours per week.Terms of employmen... Show more

 • Promoted

CIBC - Administrative Assistant - Wood Gundy - Montreal -Bilingual

Canadian Imperial Bank of CommerceMontreal (administrative region), QC, CA
Full-time

We’re building a relationship-oriented bank for the modern world.We need talented, passionate professionals who are dedicated to doing what’s right for our clients.At CIBC, we embrace your strength... Show more

 • Promoted

Dynamic Administrative Assistant Role Focused on Patient Support

Cliniques Michel Pop inc.Montreal (administrative region), QC, CA
Full-time

Discover a dynamic role where administration meets patient care.Enjoy weekdays free from evenings and weekends while playing a key role in a forward-thinking clinic.This multifaceted position empha... Show more

 • Promoted

administrative assistant

LES IMMEUBLES EURO-BEAUTE INCLaval (administrative region), QC, CA
Full-time +1

Salary: 1,390 weekly / 40 hours per week.Terms of employment: Permanent employment, Full time.Secondary (high) school graduation certificate.Work must be completed at the physical location.There is... Show more

 • Promoted

Bilingual Administrative Assistant - Wealth Management

CIBCMontreal (administrative region), QC, CA
Full-time

A leading financial institution in Montreal seeks an Administrative Assistant for its Wood Gundy brokerage division.The successful candidate will provide crucial administrative support to the Inves... Show more

 • Promoted

Administrative Assistant

tendersglobalMontreal, Montreal (administrative region), CA
Permanent

UN Sustainable Development Goal 5:.Achieve gender equality and empower all women and girls.Female candidates are strongly encouraged to apply for ICAO positions, especially in the professional and ... Show more

 • Promoted

Administrative Assistant / Assistant(e) administrative

InderoMontreal (administrative region), QC, CA
Full-time +1

Administrative Assistant – Clinical Research Unit.The Administrative Assistant is mainly responsible for providing administrative support to the clinical research unit.This role will be perfect for... Show more

 • Promoted

Administrative Assistant

Bombardier Transportation GmbHDorval, QC, CA
Full-time

Insurance plans (Dental, medical, life insurance, disability, and more).Support the Director in managing his schedule and prepare all required materials according to his needs.Arrange travel bookin... Show more

 • Promoted

Administrative Assistant

Fiera CapitalMontreal (administrative region), QC, CA
Full-time

We are seeking a highly organized and proactive Administrative Assistant to support the Canadian Regional Leadership team.This role is critical in enabling the day-to-day effectiveness of senior le... Show more

 • Promoted

Experienced Bilingual Administrative Assistant in Tech Sector

Boost RHMontreal (administrative region), QC, CA
Permanent

An exciting opportunity for a Bilingual Administrative Assistant in a hybrid work model.Harness your organizational talents to manage client relations, support HR, and perform bookkeeping tasks.Thi... Show more

 • Promoted

Administrative Assistant - Engineering

BombardierDorval, QC, CA
Full-time

When applicable, Bombardier promotes flexible and hybrid work policies.Insurance plans (Dental, medical, life insurance, disability, and more).Coordinate travel arrangements for team members and ma... Show more

 • Promoted

Administrative Assistant at Rioux Consultants

TobermoryMontreal (administrative region), QC, CA
Full-time

Elevate your career with Rioux Consultants RH as an Administrative Assistant in Montréal, QC.This full-time role offers the flexibility of remote work while you coordinate events and manage office ... Show more

 • Promoted

Administrative Assistant in Montreal

MetsoMontreal (administrative region), QC, CA
Temporary

Join Metso's North America Market Area as an Administrative Assistant in Montreal, where you’ll provide essential office support and coordination.Your contributions will enhance leadership effectiv... Show more