Administrative Clerk (Clerk 3)

Competition # : 48912

Department: Labour, Skills and Immigration

Location: HALIFAX

Type of Employment: Temporary

Union Status: NSGEU - NSPG

Closing Date: 10-Jun-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

LSI works to provide fairness, safety, and prosperity for all Nova Scotians by helping them live, learn and work to their highest potential. We have a staff of more than 500 employees working from offices throughout Nova Scotia. Together we are responsible for safety, labour standards, apprenticeship, immigration and population growth, and many other facets of everyday life.

About Our Opportunity

As the Administrative Clerk you work under general supervision, perform assignments of intermediate complexity as it relates to depth of analysis, and use independent judgement. You have sound knowledge of procedures, rules, acts, and regulations that pertain to the department. The Administrative Clerk performs various reception, administrative and clerical tasks associated with the day-to-day functions of the Branch. This position reports to the Manager, Policy and Planning.

Primary Accountabilities

• Receives and assists walk-in program applicants with inquiries.

• Provides general inquiry support to phone callers.

• Receives meeting visitors and coordinates service provider/other visitors.

• Manages supply purchasing for four divisions of the Branch.

• Provides support to four IPG Directors and, as needed, provides backfill administrative support for the IPG Senior Executive Director. These supports include:
• • Scheduling meetings and maintaining the calendars.
  • Supporting HR processes.
  • Booking travel and accommodations for Directors.
  • Analyzing budget expenditures and compiling reports on budgets.

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• Prepares reports from statistical and financial information to ensure management receives appropriate information in an accurate and timely manner.

• Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.

• Maintains filing system of original source documents for audit and other legal or organizational requirements.

• Deals with internal clients or external sources to resolve non-routine queries and problems.

• Prepares letters, memoranda and reports for approval, while following up on pending issues. This includes providing backfill support, as needed, for the Branch’s correspondence process.

• Coordinates daily work schedules for their role, the correspondence role, and other staff as needed, to ensure reception desk coverage during open hours.

• Coordinates with support services and assigns short-term tasks to others when necessary.

Qualifications and Experience

As the ideal candidate, you possess at least grade 11 plus 4 years of related experience. An equivalent combination of training and experience may be acceptable. You are a self-motivated individual who works well independently and participants fully in a team environment, you value the concepts of equity, diversity, and inclusion to all areas of work. This allows you to build productive relationships with non-governmental and governmental members (both internally and externally) in an effective and professional manner.

You are proficient using Microsoft Office programs (Word, Excel, Outlook, Power-Point), have strong interpersonal, and communication skills (written and verbal). You also have excellent keyboarding skills with a high degree of accuracy.

The following are considered assets for this role:

• Completion of a business or commercial course
• Conflict resolution and/or customer service experience
• Knowledge of Nova Scotia immigration programs and/or the entire Canadian immigration experience.
  
  

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks

Due to the nature of the role and its responsibilities, this position requires Canadian citizenship or permanent resident status in Canada.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion.
  

Additional Information

This is a Temporary employment opportunity with an anticipated end date of December 1, 2026. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
• Countless career paths.
• A Dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade: CL 18

Salary Range: $1,848.39 - $2,068.11 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.