Administrative Assistant

Job Title: Shipping & Order Processing Administrator

Job Description

The Shipping & Order Processing Administrator is responsible for accurately processing customer orders, preparing shipping documentation, and coordinating outbound shipments. This role involves close collaboration with customers, warehouse staff, and transportation providers to ensure timely and accurate delivery of goods.

Responsibilities

• Enter and process customer order numbers accurately in the system.
• Review and match packing slips and Bills of Lading (BOLs) to orders and shipments.
• Prepare, organize, and maintain required shipping documentation.
• Coordinate outbound trailers with carriers and internal warehouse teams.
• Communicate with customers via email regarding order status, shipping details, and documentation.
• Ensure all shipping paperwork is complete, accurate, and properly filed.
• Provide administrative support to day-to-day shipping and logistics operations.

Essential Skills

• 3+ years of experience in a warehousing environment.
• Strong Excel skills, including graph creation, data entry, file export, and filtering.
• Understanding of racking systems and inventory management.
• Experience with order entry and shipping documentation.
• Familiarity with packing slips, BOLs, and shipping processes.
• ERP experience with mid-size systems.
• Understanding of logistics coordination and carrier operations.

Work Environment

This position operates within a standard office environment from 8:00 AM to 4:30 PM, Monday to Friday. During the initial 3-6 months, there may be a requirement for additional hours, approximately 1-2 hours daily.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.