POSITION SUMMARY
:The Secretary II will provide clerical and administrative support functions for Facility Engineering Services. The Secretary II functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.
RESPONSIBILITIES:
Overview:
1. The Secretary II provides secretarial and clerical support to the program staff and managers by performing any or all of the following duties:
2. Takes the lead in arranging for equipment ordering and repair
3. Accepts orders, receives, completes and tracks requests made to the program
4. Maintains inventories and supplies in coordination with Materials Management including specific program forms and office supplies
5. Ensures that the program entry area presents in a welcoming, professional, organized manner.
6. Provides the necessary database development and data entry support to program
7. Administrates the Meeting Room Bookings for designated areas
8. Types Month-End Reports and calculates statistics
9. Manages petty cash, billings, processes payments, balance and reconcile finances as required
10. Enter and maintain payroll schedules for program staff as required
11. Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services.
12. Reports urgent matters to Manager Facility Engineering Services
13. Maintain ongoing records of Labour/Material as they relate to Construction in Progress and Capital Projects. Generates computerized monthly statements of same
14. Understanding of basic operation of the department as it relates to Maintenance
15. Other duties as assigned
Secretary II • Brandon, Canada
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