Talent.com
Bilingual Administrative Coordinator

Bilingual Administrative Coordinator

Quantum Management ServicesGTA (Remote)
30+ days ago
Salary
CA$50,000.00–CA$60,000.00 yearly
Job type
  • Permanent
  • Remote
Job description

Ref. No. : 114997

Position : Bilingual (English / French) Administrative Coordinator

Location : GTA (Remote)

Salary : Competitive

Job Type : Permanent

Our client, a non-profit association with a rich and long-standing history in Canada is seeking a strong Bilingual (English / French) Administrator to provide confidential and efficient executive-level administrative support to the leadership team and departments.

In this role, you will be responsible for supporting activities, meetings, and events company-wide and assisting the boards of other associations with communications and meeting logistics.

Key Responsibilities :

Administrative Support to Managers (40%) :

  • Provide administrative support to 6 managers.
  • Manage correspondence, documents, spreadsheets, reports, presentations.
  • Coordinate travel, prepare expense statements, and reconcile credit cards.
  • Schedule meetings, prepare logistics, take minutes, and track action items.
  • Handle purchases and invoices.
  • Support staffing initiatives and provide bilingual support as needed.
  • Act as backup to the Executive Assistant.

Industry Associations Administration (15%) :

  • Support the other classification associations.
  • Organize Board Meetings and Annual General Meetings.
  • Prepare minutes, reports, and the annual report.
  • Produce a quarterly newsletter and website updates.

    • HR Administration (15%) :

  • Assist in recruitment, onboarding, and maintaining employee documentation.
  • Draft letters, contracts, and reports.
  • Coordinate training and support HR programs.
  • Research policies and address employee inquiries on benefits and policies.

    • Event and Communications Support (15%) :

  • Plan and organize company and industry events.
  • Coordinate travel and event logistics.
  • Manage registrations, invoices, and follow-up communications.
  • Order and ship supplies and equipment.
  • Create checklists for event planning.

    • Support to On-Site Team and Coordinator (15%) :

  • Assist Field Teams and Field Managers with supplies, travel, and event coordination.
  • Track statistics and prepare reports.
  • Support fleet vehicle activities.

    • Qualifications :

  • Must be French / English bilingual with full professional proficiency.
  • 2-3 + years of experience in an administrative role ideally supporting leadership teams.
  • Previous experience working for an associate considered a strong asset.
  • Ability to handle confidential information with the upmost discretion.
  • Excellent written and verbal communication skills.
  • Advanced MS Office Suite skills.
  • Strong organizational and communication skills.
  • Strong problem-solving skills and the ability to work independently.

    • If this sounds like you, please email your Word version resume to Christina Cerra at .

    REFER A PERM HIRE AND EARN UP TO $1,000! For more details, .

    OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.