Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to join our team in Mississauga, Ontario. In this long-term contract position, you will play a vital role in managing invoicing, payments, and customer accounts while ensuring accuracy and efficiency in all processes. This is an excellent opportunity to work in a dynamic environment where your analytical and communication skills will contribute to the organization’s financial success.

Responsibilities :

• Submit invoices through customer portals and monitor their status to ensure timely approval or resolution of rejections.
• Track and document invoice statuses using both internal systems and Excel for accurate reporting.
• Investigate and resolve discrepancies related to invoices in customer portals.
• Collaborate with customer care and sales teams to address and resolve customer disputes effectively.
• Process daily cash applications, including cheque deposits via scanner and posting payments such as cheques and credit cards.
• Reconcile customer account balances to ensure accuracy and completeness.
• Release orders when applicable, following proper verification processes.
• Maintain detailed reporting for invoices submitted through portals.
• Oversee milestone and proforma invoice processes, ensuring compliance with requirements.
• Support collections activities for affiliate accounts and assist in preparing accounts receivable analysis reports.
• Minimum of 2 years of experience in accounts receivable or a related field.
• Proficiency in using ERP systems such as Epicor for financial processes.
• Strong knowledge of payment processing methods including cheques, credit cards, and cash applications.
• Advanced skills in Microsoft Excel for tracking and reporting financial data.
• Excellent communication and customer service abilities to manage disputes and collaborate across teams.
• Familiarity with invoice submission processes and customer portals.
• Detail-oriented and highly organized to manage multiple tasks and deadlines.
• Ability to perform account reconciliations with a focus on accuracy.

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