Executive Assistant – VP / DSVP

JOB DESCRIPTION

About the role

Job title : Executive Assistant - Operational Planning - Commercial lines and Billing national teams.

General Description : The Executive Assistant plays an important role in the operational support of project and planning teams. This role requires a high degree of flexibility and autonomy, a focus on quality customer service and proactivity, as well as analytical skills. You would work with national teams across Canada.

Work Location : Montreal (, Robert-Bourassa Blvd.)

What you'll do :

Support the Vice-Presidency and the management team in various administrative tasks

Manage and analyze emails and other communications to identify priorities, follow-ups and define required actions. Adjust agenda and priorities as needed.

Management of business travel and related logistics

Planning, coordination, and organization of meetings : invitations, scheduling conflicts, room reservations, catering, equipment, agenda, necessary documentation, follow-up on action items and other needs.

Provide support for the creation, translation and revision of documents and materials required for meetings.

Track budgets, expense accounts, invoice payments, purchase orders, equipment orders. Creation of reports and follow-up mechanisms.

Help integrate new employees, close files of departing employees; handle information and files confidentially. Update organizational chart.

Participate in team meetings and collaborate with peers to achieve objectives.

Support all other tasks related to daily operations and current priorities.

Participate in identifying avenues of improvement for our teams.

What you'll get out of it :

Excellent team spirit and ability to work with multiple teams.

Strong resourcefulness, ability to work independently, demonstrate good judgment and initiative.

Ability to develop and maintain strong relationships with diverse teams and present a positive attitude.

Strong organizational and time management skills; ability to multi-task.

Excellent oral and written communication skills in French and English. Bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country.

College diploma in administration or secretarial studies, or equivalent combination of education and experience.

Minimum 3 years' experience in a similar role.

Good knowledge of the Office suite (including excellent knowledge of Word and PowerPoint) and of e-mail and diary management.

LI-Hybrid

What we offer

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team :

A financial rewards program that recognizes your success

An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

An extensive flex pension and benefits package, with access to virtual healthcare

Flexible work arrangements

Possibility to purchase up to 5 extra days off per year

An annual wellness account that promotes an active and healthy lifestyle

Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

Inspiring leaders and colleagues who will lift you up and help you grow

A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.